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Information for:

ASU Graduate

Faculty and Staff

  • College Deans

    College deans march in with the stage party and are seated on the stage. For graduate students, the deans will stand next to the reader’s podium and assist the provost and vice president, with the hooding of masters recipients.

  • Department Chairs/Leaders

    Department chairs/leaders lead their students in, sit with them and lead them to the stage. Chairs/leaders are introduced by the academic reader and will then stand next the deans of the colleges.

    After the last graduate from your department has been photographed, please return to your seat. It is important, for purposes of producing name cards, to notify the Office of the Registrar if a replacement is designated to walk for a department chair/leader (other than previously reported). Please discourage students from leaving before the end of the ceremony.

  • Faculty Participants

    Faculty will be led in during the processional by marshals and will be seated in rows behind the graduates

  • Academic Readers

    Academic readers are seated to the left of the stage. When the marshal leads the first department chair/college leader and students to the stage, the reader proceeds to the reader’s podium at the top of the ramp. Readers introduce each department chair/leader/director. Students hand the reader their name cards. The reader reads the students’ names and, for undergraduates, any honors designations listed (summa cum laude, magna cum laude or cum laude). Please do not read any other information on the card.

    Students walk across the stage and shake the hands of several university designees, then proceed to the president at the far side of the stage, where they will receive a diploma cover and pose for a professional photograph.

    A can or box will be placed beside the reader’s podium for placement of the name cards once they have been read.

  • Deadline to order Caps and Gowns

    Faculty/staff deadline to order caps and gowns from the ASU Bookstore is Friday, November 18. Any orders taken after the deadline will be subject to expedited freight charges/late fees. The bookstore will be hosting a Graduation Fair October 27 from 11 a.m. - 1 p.m. and 3 p.m. - 5 p.m. in the C.J. Davidson Center for convenient regalia ordering.The Faculty deadline is November 18 and the regalia return date for faculty is December 19.

    Call the bookstore for the times they will be open for the return of regalia. Please be robed and in line in the Auxiliary Court 45 minutes prior to the start of your ceremony.

  • National Anthem

    After the National Anthem is sung, gentlemen are asked to replace their caps and leave them on for the entire ceremony. All graduates, faculty and department chairs/leaders are expected to remain throughout the ceremony. At the conclusion of the ceremony, marshals will lead the stage party, faculty and graduates out for the recessional.


If you have any questions, please contact the Office of the Registrar at 325-942-2043.