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Graduation 10Dec11 Photographer Danny Meyer

Graduate Students

          Requirements for Graduation

Graduation Application

  • Graduation applications must be filed with the dean of the College of Graduate Studies.
  • Application for Graduation
  • Participating in a commencement ceremony does not certify graduation or confirm a degree. Contact the dean of the College of Graduate Studies to confirm graduation requirements have been met.


To be eligible to receive a diploma, each candidate must meet in full the following applications:

  • Library 325-942-2222 – All books must be returned and all fines must be paid.
  • Students Accounts/Bursar’s Office 325-942-2008 – All financial obligations must be met to the satisfaction of the Student Accounts/Bursar’s Office (Administration Building, Room 100).
  • University Police 325-942-2071 – All parking tickets incurred by the candidate must be paid.
  • Student Financial Aid 325-942-2246 – All candidates who hold a Hinson-Hazelwood, NDSL, College Access Loan, Stafford Unsubsidized Student Loan, nursing or short-term loan must confer with the director of Student Financial Aid (Hardeman Building, Room 101).
  • University Locksmith 325-942-2355 – All candidates who were employed by the university must have returned all keys. Please be sure to turn in your key(s) to the university locksmith (not to someone in the department where you were employed, as this will not clear you with the locksmith). If you will still be employed after graduation, your department head needs to notify the locksmith that you have permission to retain your key(s). It is your responsibility to take care of this matter. 
  • One Card Office 325-942-2331 – All obligations to the One Card Office must be paid. If you have a replacement card for which you still owe money, please contact the One Card Office.
  • Student Life Office 325-942-2191 – All cheerleading and Angelette uniforms must be returned.

Unofficial List of Candidates

  • It is the responsibility of each candidate to check the unofficial list of candidates, which will be posted by 2 p.m. on Thursday of finals week.  It will be posted outside the Registrar’s Office, Room 200 of Hardeman Student Services Center, and outside each of the college deans’ offices.
  • A candidate whose name does not appear on the unofficial list of candidates will not receive a diploma or have a degree conferred. In order to prevent embarrassment, a candidate who is unable to check the unofficial list should have a friend do so.

Pronunciation of Name

Every effort is made to pronounce graduates’ names as they want them pronounced. If your name is difficult to pronounce or unusual, please contact the Registrar’s Office and give the proper pronunciation.

Absence Policy

Each candidate for a degree is expected to participate in the commencement ceremony. However, if a candidate is unable to participate, written notification must be sent to the Registrar’s Office.

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          List of Majors by Ceremony

Saturday, December 14, 2013- Commencement Ceremonies (Junell Center/Stephens Arena)

  • 10 a.m. Ceremony
    • College of Graduate Studies
    • College of Education
    • College of Health and Human Services
  • 2 p.m. Ceremony
    • College of Graduate Studies
    • College of Arts and Sciences
    • College of Business

College of Graduate Studies Majors by Ceremony:

  • 10 a.m. Ceremony
    • Applied Psychology
    • Coaching, Sport, Recreation and Fitness Administration
    • Counseling Psychology
    • Curriculum and Instruction
    • Educational Administration
    • Family Nurse Practitioner
    • Guidance and Counseling
    • Industrial-Organizational Psychology
    • Nurse Educator
    • Physical Therapy
    • Professional Education
    • Special Education
    • Student Development and Leadership in Higher Education
  • 2 p.m. Ceremony
    • Animal Science
    • Biology
    • Business Administration
    • Communication
    • Criminal Justice
    • English
    • History
    • Homeland Security
    • Intelligence, Security Studies and Analysis
    • Professional Accountancy
    • Security Studies

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         Academic Regalia, Invitations, Diploma Frames and Graduation Fair

Academic Regalia

Each candidate is required to wear a cap, gown and tassel during the graduation ceremony. It is the responsibility of the graduate to wear appropriate academic regalia. Anyone who is not dressed properly will not be allowed to participate. Caps, gowns and tassels are available in the ASU Bookstore or may be purchased from a private store of the candidate’s choice.  The deadline for student special orders will be Friday, November 15.  Orders, after that deadline, will have to be filled from our remaining overstock.

Invitations and Diploma Frames

  • Invitations and diploma frames are available in the ASU Bookstore.
  • Invitation orders should be placed as early as possible to avoid late charges incurred as a result of rush shipping. Contact the ASU Bookstore for details.

Graduation Fair

The bookstore will be hosting a Graduation Fair October 24 from 3 pm to 7 pm in the C.J. Davidson Center for convenient regalia ordering.  During that time, students will be able to order all necessary regalia, invitations and diploma frames.

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          Commencement Day Details

Graduation Procedures

  • Candidates may begin assembling and putting on academic regalia in the Auxiliary Court inside the Junell Center no later than 45 minutes prior to the ceremony.
  • Banners will be posted for each college indicating where students should start lining up. Candidates from the College of Graduate Studies will line up behind their banner alphabetically by last name.
  •  A card with your name and honors (if applicable) will be given to you as you are lined up. The card will also include a number to indicate the order in which to line up.
  • Students will process into the arena area as directed by commencement staff and marshals.


  • A cap and gown are required.
  • Graduate students wear the tassel on the left side of the cap.
  • There is no specific dress code for graduation. However, we suggest that women wear a dress or skirt. Keep in mind the length of the graduation gown when choosing a dress. It is recommended that men wear collared shirts and nice trousers. Traditionally, commencement is a formal ceremony and students tend to dress accordingly.

Graduate Student Hooding Procedures

  • Graduate students receiving a master’s degree will have hoods placed on them by the provost and vice president for academic and student affairs, and the dean of their major prior to receiving their diplomas.
  • Graduate students should neatly place their hood over their left arm for the processional into the arena.
  • When called to the stage to receive their diplomas, they should again carry the hood over their left arm and present their name card to the announcer with their right hand. The provost and the deans will then hood graduates before they receive their diplomas.

Platform Procession

  • Students walk up the ramp and hand their name cards to the reader at the podium.
  • Students will have hoods placed on them by the provost and the dean of their major.
  • Students will then proceed across the stage, shaking hands with several university dignitaries.
  • At the far end of the stage, students will receive their diploma covers and pose with President May for a professional photograph.
  • To ensure that you are properly photographed, please pause briefly as you receive your diploma from President May.
  • Hold the diploma cover in an upright position with the school seal facing the camera.
  • At the end of the ramp, the vice president of the ASU Alumni Association will present each student with an alumni packet.

End of Ceremony

At the conclusion of the ceremony, the music will begin and marshals will direct students out of the arena. Please remain seated until your row is released.

Personal Belongings

There is no storage available during the ceremony. Please leave excess items at home or with your family for safe-keeping.

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  • A professional photographer will be taking pictures of each graduate as his/her diploma is awarded.
  • The photographer will contact you by mail, sending you information about pictures and ordering approximately 10-14 days after graduation.
  • It is essential that you provide a correct mailing address on the Application for Graduation for the photographer to mail information to you. Please verify with the dean of the College of Graduate Studies that you have provided the correct address.
  • If you take advantage of this service, you will not need to have anyone else photograph you.
  • Charles Beasley is the professional photographer ASU uses for official graduation photographs. His phone number is (325) 949-3310.
  • For safety reasons and because it is essential that graduates move quickly and smoothly across the stage, it is not possible to allow additional picture-taking from the floor of the Stephens Arena during the ceremony.
  • Immediately following the ceremony, candidates and guests with their own cameras will have the opportunity to take photos with Dr. Brian J. May. There will be a designated location set up on the concourse level of the Junell Center in an alcove directly behind the ticket office.

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          Graduation DVD

The ASU Special Events Office will be shooting video of each graduation ceremony and will offer a DVD for purchase.

  • The DVD will be ready within 8-10 weeks after graduation.
  • The cost of each DVD will be $30.
  • To request a DVD, please fill out the Order Form.
  • For more information, contact the Special Events Office at (325) 942-2021.

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Name for Diploma

Your name will appear on your diploma exactly as you indicated on your Application for Graduation. Please contact the dean of the College of Graduate Studies to verify the correct name.

Mailing of Diploma

             Program and Hometown Newspaper Release

Name for Program

Your name will appear in the program exactly as you indicated on your Application for Graduation. Please contact the dean of the College of Graduate Studies to verify the correct name.

Hometown Newspaper Notification

A news release will be sent to the city or town that you designate on your Application for Graduation. If you do not specify a city or town for the news release, a release will be sent to the newspaper of the city or town listed in the Permanent Address on your official records in the Registrar’s Office.

Directory Restrictions

If you have requested a directory restriction on your student records, please be aware that we will not be able to list your name in the commencement program, nor will we be able to notify your hometown newspaper. Neither will we be allowed to release your address to the photographer to send proofs of your graduation picture. Should you choose to lift this restriction, you must immediately contact the Registrar’s Office at 325-942-2043. Even if you do not have directory restrictions, if you do not want your name to appear in the program, newspaper, etc., please come by the Registrar’s Office in Room 200 of the Hardeman Student Services Center.