Staff Education Assistance Program
Procedure:
- Prior to the beginning of the course or academic semester for which the employee is seeking reimbursement, the employee must complete
the Enrollment in Academic Course/Fee Waiver form and submit it to his/her department head for approval. This form can be found on the
administrative forms page.
- The Department Head will forward the form to the Human Resources Office for eligibility verification. There is a 15 business day deadline to get the Fee Waiver form and memo to the Human Resource Office.
- If the employee is eligible for the program, the HR office will contact the Dean's Office to ensure that the course is part of an approved degree plan, or otherwise eligible course that is being conducted at Angelo State for the appropriate semester.
- To receive reimbursement, the employee must have received prior approval for the course. Upon successful completion of course requirements, the employee must submit a completed application form, a copy of a paid tuition/fee receipt with a grade report of "C" or better for the approved course, and any additional documentation as required or indicated in this policy to his/her immediate supervisor, and Dean or Department Director.
- The employee must then send the tuition/fee receipt and official transcript to the HR office by 15 business days after the semester ends. This is the deadline for approval.
- The Human Resources Office will send the Bursar's office a copy of the approval.
Department Heads should not send any paperwork to the Bursar's Office.
Policy on the Staff Education Assistance Program
Fee Reimbursement Form
