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Documents and Forms for Mathematics Faculty

  Academic Honor Code

Angelo State University expects its students to maintain complete honesty and integrity in their academic pursuits. Students are responsible for understanding the Academic Honor Code, which is included in all syllabi, as revised in January of 2005.

  Mathematics Department Organization and Committee Structure

Governance of ASU’s Mathematics Department is based upon an organizational structure consisting of an Executive Committee, Tenure and Promotion committees, a director of developmental mathematics and four area coordinators. Additional ad hoc committees will be established by the executive committee for specific needs.

Executive Committee

Membership: The Executive Committee consists of the Mathematics Department director and those members of the mathematics faculty who:

  • Are currently full-time members of the department
  • Hold the rank of associate professor or above
  • Have been full-time members of the department for the previous five years

The department chair will lead the Executive Committee.

Quorum: At least two-thirds of the Executive Committee must either be present to vote, or have cast their vote in absentia, for a motion to be considered.

Functions: The Executive Committee establishes policies critical to Mathematics Department governance. In particular, the committee shall have final authority in all departmental matters involving:

  • Personnel
  • Faculty assignments, including scheduling
  • Budgets
  • Academic programs, including curriculum, textbook selection and program assessment
  • Student affairs, including recruitment, advising and student organizations

The Executive Committee shall establish ad hoc faculty committees as described above.

Tenure and Promotion Committees

The membership and function of the Tenure and Promotion committees are specified in the University Operating Policy and Procedures and the Mathematics Department Procedure for Faculty Promotion.

Coordinator of Developmental Mathematics

The coordinator of developmental mathematics shall be responsible for general oversight of the developmental mathematics program. Duties include:

  • Being familiar of all state and university policies affecting the developmental program
  • Keeping the developmental faculty informed with regard to policy and procedural changes
  • Making recommendations for improvement of the program
  • Advising and placing students in appropriate developmental activities
  • Preparing the necessary forms and informational materials
  • Conducting developmental program assessment

Area Coordinators

The four area coordinators are responsible for organizing and coordinating Mathematics Department activities in their respective areas. They report to the Executive Committee.

The Library Coordinator:

  • Serves as liaison to the library
  • Maintains information on library holdings for mathematics
  • Coordinates suggestions for book and periodical purchases
  • Makes recommendations to the Executive Committee on the use of the library budget

The Secondary Certification Program Coordinator:

  • Oversees the secondary teacher certification program
  • Stays abreast of state certification requirements
  • Coordinates preparations for the TExES
  • Studies and makes recommendations to the Executive Committee regarding the secondary certification program and its curriculum

The Textbook Coordinator:

  • Serves as liaison to publishers
  • Maintains information concerning the continued availability of current textbooks
  • Coordinates the study and recommendation of textbook selection through ad hoc faculty textbook committees

Review and Revision

The Executive Committee will review this document periodically and make appropriate changes as circumstances warrant.

  Mathematics Department Procedure for Faculty Promotion

This document outlines the procedure by which a member of the Mathematics Department faculty will apply for promotion. Faculty members intending to make application for promotion should carefully review the revised Tenure and Promotion Regulations and Guidelines distributed by the Office of the Provost/VPASA in October 2003. Performance expectations for promotion are similar to those for tenure. Criteria for promotion and procedures for promotion application may be found on pages 14-26 of that document. Faculty who wish to receive timely promotions should become familiar with the specified criteria and satisfy them to the fullest extent possible. Each member of the Mathematics Department faculty will be issued a copy of these procedures.

Rank Promotions and Step Promotions

There are two types of promotions for which a faculty member may apply: advancement in rank or advancement in step within a particular rank. Rank promotions are limited to the professorial ranks. Step promotions are specified within the ranks of instructor and professional specialist as well as within the three professorial ranks.

General Procedure for Regular Faculty†

The faculty member will initiate the promotion process by requesting the assistance of the Mathematics Department chair in verifying that the minimum qualifications have been met. This initial step should be taken in the spring semester prior to the academic year in which promotion would be awarded. Once eligibility has been established, the faculty member will begin assembling a portfolio of materials and information to support the application for promotion.

In the subsequent fall semester, the faculty member will submit a letter requesting promotion, together with the supporting portfolio, to the Mathematics Department chair, who will make these materials available to the other members of the appropriate* mathematics program promotion committee. The committee will meet with the presiding department chair and, by majority vote, will decide either to support or reject the request for promotion.

If the vote is negative, the committee will prepare a written explanation outlining the reasons for its decision. Applications that receive committee approval will be rank ordered if more than one application is being considered by that committee. When the ordering process is complete, all application portfolios along with the recommendations of the committee will be delivered to the dean of the College of Arts and Sciences.

Departmental Promotion Committees: Structure and Membership

Tenured or tenure track Mathematics Department faculty are eligible to serve on a Mathematics Department promotion committee after they have completed at least two years of full-time employment in residence at the level of assistant professor or above.

† The procedure to be followed by the department chair in making an application for promotion is described in the last paragraph of this document.

* Applications for step promotions are to be considered separately from applications for rank promotions.

Each year the department chair will establish, as needed, a Mathematics Department promotion committee for each type of application submitted. All eligible faculty who do not have an application pending before a particular committee will be expected to serve on that committee. Eligible faculty who are not making applications for promotion will, therefore, be expected to serve on both committees.

A Mathematics Department promotion committee must have at least three members. If it is impossible to obtain the required number of faculty from within the Mathematics Department, the department chair will recruit committee members from outside the department. Any outside committee members must satisfy the same eligibility requirements stated above for departmental faculty.

The Portfolio

The format of the promotion application portfolio is specified on pages 22-23 of the October 2003 revised Tenure and Promotion Regulations and Guidelines.

Timeline Summary for Regular Faculty

Faculty members intending to apply for promotion will meet with the department chair before the end of the spring semester prior to the academic year in which promotion would be awarded to verify that minimum requirements have been met. Eligible applicants will assemble their portfolios and submit the complete application file to the department chair by the Friday preceding final exam week in the fall semester.

The department chair will convene a meeting of each Mathematics Department promotion committee, as needed, no later than the first Friday of classes in the spring semester. Each active committee will then submit a memorandum to the dean of the College of Arts and Sciences listing approved applications in rank order. This memorandum along with all applications will be delivered to the dean no later than the fifth Friday of classes in the spring semester.

Promotion Procedures for Department Head

Upon completion of the appropriate committee’s evaluation and ranking of all other applications for promotion, the department head will select from among the eligible members of the departmental faculty an individual to perform the duties of the department head as outlined under General Procedures for Regular Faculty. This individual will also preside over the Mathematics Department promotion committee responsible for evaluating and ranking the application portfolios of the department head. If the application is approved, the committee will determine the appropriate ranking of this application among others approved, together with the portfolios of other faculty making application for the same type of promotion.

The department head, in this case, will follow the procedure specified for regular faculty.

  Disability Accommodations

People with disabilities that may warrant academic accommodations must contact the Student Life Office, Room 112 of the University Center, to request such accommodations. You are encouraged to make this request early in the semester so that appropriate arrangements can be made.

Mathematics Department Forms

Developmental Policy / Student Counseling Form

Revised January 2006.


Request to Enroll in a Research Course - Used to register students in a MATH 4391 Research course.