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Housing and Residential Programs
Member, Texas Tech University System The Princeton Review - 373 Best Colleges, 2011 Edition

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Housing Requirements & Exemptions

  • The following are the Angelo State University Housing Policy Requirements:

    Single undergraduate students with less than sixty (60) semester credit hours of college level work who enroll at ASU and carry a total of 12 or more semester credit hours at ASU and who do not live, or continue to live, at the full-time established residence of their parent(s) are required to reside in University-owned housing. Requests to commute from a parental residence from a distance of more than 100 miles must have approval from the Office of Housing & Residential Programs.

    Note: Full-time established residence is defined as having proof of established full-time primary residence in San Angelo or within the approved 100 mile radius of the campus, for a minimum of one year prior to requesting exemption to the Housing policy.  Exceptions for employment or military transfer will be considered with supporting documentation.

  • Exemption Submission Process

    Read the options for release/exemption and select the one that best fits your situation. If you have questions regarding any of the exemption information, please contact our office for assistance. Once you have made your choice, you should read the instructions carefully and submit your application for release/exemption with all supporting documentation to:

    Housing & Residential Programs
    ASU Station #11016
    San Angelo, TX 76909-1016
    FAX: (325) 942-2239
    E-mail: housing@angelo.edu

    All standard exemptions (21+ Age, 60 + Hours, 4+ Semesters, Not Enrolling, Graduating, Married, Living w/parent) will be processed as received. The decision to release you from your academic year housing contract and grant an exemption to the ASU Housing Policy for any other reason will be based on a significant hardship and our inability to meet your needs within the residence hall system. In most cases, completed applications will receive a written response within 10 business days. Exceptions are financial hardship and medical hardship requests. Because of the additional documentation required, these categories may take longer to process

  • Avaliable Exemptions
    • Standard Exemptions

      These categories are eligible to petition for exemption to the university’s Housing Policy by:

      Submitting an Exemption Request Application Form to the Office of Housing and Residential Programs.

      Standard Exemptions include:

      • Students who are at least 21 years of age or older prior to the start of the academic year
      • Students who have 60+ earned credit hours prior to the start of the academic year
      • Students who have lived in ASU University-owned housing for 4+ continuous long semesters
      • Students who are enrolling for less than 12 hours
      • Students who have at least six months of active duty military service.
      • Students living within 100 miles of San Angelo, Texas at the full-time established residence of a Parent, Grandparent or Sibling
        • See Residing with Parents, Grandparent, or Sibling below.
    • Residing with Parents, Grandparents, or Sibling

      Students living within 100 miles of San Angelo, Texas, at the full-time established residence of a Parent, Grandparent or Sibling *

       Please provide the following:

      1. A completed an Exemption Request Application Form
      2. A completed Request to Reside with Relative Form. This form must be signed by the applicant, the parent, and the other relative. The parent of the student must sign the Sworn Statement of Commuting Status
      3. Verification of the address where you will live, including proof of established residency at that location for at least ONE YEAR prior to exemption request date. Common examples of acceptable forms of verification include: county tax assessment documents, (may be available on-line through your county of residence) signed and dated leasing agreements, verifications of contract holder and length of service at the indicated residence from a public utilities provider, etc.

      If you lived in campus housing for the fall semester, you will need to document in writing that this option was not available to you prior to the start of the current academic year.

      If there is any question regarding the accuracy of the information you provide, you may be required to provide additional information to the Housing & Residential Programs Office. If the request to reside with a relative form is signed by your legal guardian, copies of the court-approved guardianship papers must accompany your application and request for exemption.

      *If requesting exemption based on living with a parent, grandparent or sibling, in addition to meeting the requirements for full-time established residence, the sibling must meet at least ONE of the following exemption criteria:

      1. Be at least 21 years of age
      2. Have earned 60 or more semester credit hours

      If residing in a rental property, siblings MUST be included and named on the same leasing contract together.

      If your request is denied, you will need to follow the procedure for requesting an appeal.

    • Financial Hardship

      Please provide the following information:

      1. A completed an Exemption Request Application Form
      2. Please attach a letter and supporting documentation explaining these things:
        • Reasons why you believe your case is extraordinary
        • Why moving to another residence hall/room will not solve your situation
        • The resources you have used (both on and off campus) to help you with your current situation
        • How living off campus will solve your problem.

      Students requesting exemption from the university’s Housing Policy should be aware that their ability to secure less expensive off-campus housing is NOT, in and of itself, valid demonstration that a financial hardship exists. Requests based solely on this reason will not be approved.

      All applicants for financial hardship MUST have completed their financial aid file BEFORE the release/exemption request can be processed. You may pick up the free financial aid forms in the Financial Aid Office, located in the Hardeman Student Services Center. Financial aid forms may take six weeks or longer to process. Requests for financial hardship may be denied if you have not completed your application for financial aid.

      If you are not eligible for financial aid (loans, grants, scholarships, etc) or if your request for financial aid has been denied, you must include a copy of the notification from ASU stating that you are not eligible to receive financial aid.

      If you lived in campus housing for the fall semester, you will need to show that the hardship occurred after the start of the current academic year.

      Once your application is complete, we will process your request. Among the items considered is the amount of financial aid that you receive along with the average cost of attending ASU. Based on the information we receive, your request will be granted or denied.

      If your request is denied, you will need to follow the procedure for requesting an appeal.

    • Marriage

      Please provide the following:

      1. A completed an Exemption Request Application Form
      2. A copy of your marriage license after it has been filed at the appropriate county clerk’s office.

      If you lived in campus housing for the fall semester, you will need to show that the marriage occurred after the start of the current academic year.

      If your request is denied, you will need to follow the procedure for requesting an appeal.

    • Special Circumstances

      If you are seeking a release/exemption for reasons other than those listed, please provide the following:

      General special circumstances:

      1. A completed an Exemption Request Application Form
      2. Reasons why your situation is compelling or extraordinary.
        • Explain why moving to another residence hall/room will not solve your situation.
        • Describe the resources you have used to help you solve your situation.
        • Explain how you believe living off campus will solve your situation.

      If you lived in campus housing for the fall semester, you will need to show that the hardship occurred after the start of the current academic year.

    • Active Duty Military Service

      Please provide the following:

      1. A completed an Exemption Request Application Form
      2. A copy of your military paperwork showing the date that your active duty service began and the date that your active duty ended.

      If you lived in campus housing for the fall semester, you will need to show that your release from active duty occurred after the start of the current academic year.

      If your request is denied, you will need to follow the procedure for requesting an appeal.

    • Certified Medical Hardship Related Directly to the Residence Halls

      Please provide the following:

      1. A completed an Exemption Request Application Form
      2. A completed Authorization for Release of Medical Information. This form authorizes your physician to release information about you to Angelo State University.
      3. A detailed letter specifying how your condition impacts your ability to live in the residence halls. Your letter should include this information:
        • Your specific condition,
        • When your condition was diagnosed (the duration of your condition),
        • How you currently manage your condition,
        • How living on campus will interfere/prevent/disrupt the treatment of your condition.

      If you lived in campus housing for the fall semester, you will need to show that the medical condition developed after the start of the current academic year.

      Once we receive your completed application for release/exemption, we will fax a questionnaire to your physician. When we receive the completed questionnaire back from your physician, we will send it to the University Clinic for review. The ASU campus physician may contact your primary care physician to discuss your case. Based upon the information provided by you, your doctor and the campus physician, your request will be granted or denied. If we do not receive a reply from your physician within 10 business days of our sending the questionnaire, your request will be denied.

      If your request is denied, you will need to follow the procedure for requesting an appeal.

    • Transfer Students

      Please provide the following information:

      1. A completed an Exemption Request Application Form
      2. Explain what your living arrangements were at your previous institution, i.e., did you live on campus? Were you required to live on campus? What “special circumstances” would you like us to consider related to your situation as a transfer student, when reviewing your request to the university Housing Policy?

      Your letter should include as much relevant information as possible so that we are better able to understand your situation.

      If your request is denied, you will need to follow the procedure for requesting an appeal.

  • Exemption: Decision and Appeals Process

    A University Housing Appeals Committee is available to review the decisions of the Office of Housing & Residential Programs when an appeal is made by a student whose request for an exemption has been denied.

    If a registration hold has been placed on your record, you will be unable to register for classes until a decision has been reached on your request for exemption. This means that if you submit your request for exemption late, on, or near the deadlines dates, or incomplete, you may not be able to register for classes until the next registration period (this period may or may not be prior to the start of the semester).

    You should NOT make off-campus housing arrangements until you receive WRITTEN notification from the Office of Housing and Residential Programs that your request for exemption has been approved.

    A student who gives false information concerning housing will be subject to disciplinary action, including possible suspension from the University. A student found to be living off-campus without approval from the Office of Housing and Residential Programs will be notified through their ASU student email account to move on campus. If this is not accomplished within ten (10) class days, the Director of Housing & Residential Programs will initiate disciplinary action.

    Approvals

    If your request for release/exemption is approved, you will receive written notification stating the reason your request was approved. You will be billed through the date of the approval or the date that you officially check out of your residence hall room. If this date is after the start of the semester, you will be billed for room and board charges through the date that you officially check out of your residence hall room. Room rates are pro-rated on a daily basis and board rates are pro-rated on a weekly basis.

    Denials/Appeals

    If your request for release/exemption is denied, you will receive written notification of the decision to deny, along with the reason(s) your request was denied. Current students or new students who have received their ASU e-mail account will be notified via that e-mail account. Prospective students or applicants who do not have ASU e-mail accounts will be notified by U.S. Mail. Your appeal must be received within 10 business days from the date of your denial notification.

    You may appeal the denial of your request by submitting a written request to the Department of Housing and Residential Programs, Centennial Village Office Suite, Attention: Chairperson of the Housing Appeals Committee. You can reach the Housing and Residential Programs Office by phone at (325) 942-2035 or via fax at (325) 942-2239.

    Your appeal request should consist of a written statement of why you are appealing the decision as well as any additional or new information that was not included in your original exemption request that you would like to have considered for your appeal. Specific details regarding deadlines for submitting the appeal, date of the next scheduled appeals committee meeting, etc., will be included in the denial notification.

    If the Housing Appeals Committee upholds the denial of your request for release/exemption, you will be expected to reside in university-owned housing and you will be held financially responsible for the full duration of your contract. A space in the residence halls will be held for you to uphold the university’s responsibility to the contract.

    If the Housing Appeals Committee approves your appeal, the committee chairperson will notify Housing & Residential Programs of the approval. You will be expected to follow the procedures to schedule and complete a proper check-out of your assigned room with your hall staff. Any required room and/or board charges (if applicable) will be pro-rated based on the date that you complete your proper check out.