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Angelo State University
Housing and Residential Programs

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Housing Requirements & Exemptions

  • Exemption Submission Process

    The following are the Angelo State University Housing Policy Requirements:

    Single undergraduate students who did not graduate from a Tom Green County High School, who enroll at ASU and carry a total of 12 or more semester credit hours at ASU and who do not live, or continue to live, within 70 miles of San Angelo at the residence of their parent(s), grandparent(s), sibling(s) or guardian(s), are required to reside in University-owned housing for a minimum of 4 long (Fall or Spring) semesters, or 2 long semesters if the student obtains 30 credit hours after their first year.

    Transfer students who have completed 2 long semesters at another institution are not required to live on campus, but should fill out the form below and give us the name of the institution from which they are transferring.

    Please fill out the following form to request an exemption from this requirement, or to cancel your housing contract if you have already applied but meet the exemption criteria.  Exemption/Cancellation requests must be submitted no later than August 15th for exemptions prior to the Fall Semester and January 10th for the Spring Semester.

    Please note that the following conditions apply:

    • Submission of this form does not guarantee approval.  Students should not make off-campus arrangements until they have received written notice that their request has been approved.
    • Under the terms of the Housing Contractual Agreement, students approved to break their contract may be subjected to liquidated damage charges associated with contract breakage.  In most instances this liquidated damage charge is $800.00.

     

    This number will be used to reach you if there are any questions about your exemption.
    i.e. Spring 2016, Fall 2016-Spring 2017, etc...
    Please note: Transfer Students who have attended another institution for less than 2 long semesters are required to reside on campus.
    Please select any and all that apply. Once verified, all students meeting these criteria will be approved. Special Circumstances will be addressed below.
    You must provide a valid name and address. If the parent(s), grandparent(s), sibling(s) or guardian(s) own the home, this information will be verified through tax records online. If the home is a rental, you must provide a copy of the current lease to housing@angelo.edu.
    Special Circumstances are reviewed and approved on a case - by - case basis. For Special Circumstance Exemptions, you will need to submit supporting documentation either in email to housing@angelo.edu or in person to the Housing Office. Please note that engagements are not valid exemption criteria, only marriages.
    Please explain your situation and any additional criteria you wish to be taken into account in reviewing your request for exemption from the Housing Requirement.
  • Exemption: Decision and Appeals Process

    The Vice President for Student Affairs & Enrollment Management reviews the decisions of the Office of Housing & Residential Programs when an appeal is made by a student whose request for an exemption has been denied.

    If a registration hold has been placed on your record, you will be unable to register for classes until a decision has been reached on your request for exemption. This means that if you submit your request for exemption late, on, or near the deadlines dates, or incomplete, you may not be able to register for classes until the next registration period (this period may or may not be prior to the start of the semester).

    You should NOT make off-campus housing arrangements until you receive WRITTEN notification from the Office of Housing and Residential Programs that your request for exemption has been approved.

    A student who gives false information concerning housing will be subject to disciplinary action, including possible suspension from the University. A student found to be living off-campus without approval from the Office of Housing and Residential Programs will be notified through their ASU student email account to move on campus. If this is not accomplished within ten (10) class days, the Director of Housing & Residential Programs will initiate disciplinary action.

    Approvals

    If your request for release/exemption is approved, you will receive written notification stating the reason your request was approved. You will be billed through the date of the approval or the date that you officially check out of your residence hall room. If this date is after the start of the semester, you will be billed for room and board charges through the date that you officially check out of your residence hall room. Room rates are pro-rated on a daily basis and board rates are pro-rated on a weekly basis.

    Denials/Appeals

    If your request for release/exemption is denied, you will receive written notification of the decision to deny, along with the reason(s) your request was denied. Current students or new students who have received their ASU e-mail account will be notified via that e-mail account. Prospective students or applicants who do not have ASU e-mail accounts will be notified by phone. Your appeal must be received within 30 business days from the date of your denial notification.

    Detailed appeals instructions will be provided when the original decision is sent.  Your appeal request should consist of a written statement of why you are appealing the decision as well as any additional or new information that was not included in your original exemption request that you would like to have considered for your appeal. 

    If the appeals decision upholds the denial of your request for release/exemption, you will be expected to reside in university-owned housing and you will be held financially responsible for the full duration of your contract. A space in the residence halls will be held for you to uphold the university’s responsibility to the contract.

    If your appeal is approved, Housing & Residential Programs will be notified of the decision and take the appropriate action.  You will be expected to follow the procedures to schedule and complete a proper check-out of your assigned room with your hall staff. Any required room and/or board charges (if applicable) will be pro-rated based on the date that you complete your proper check out.