Data Standards
The Mission of the Data Standards Committee is to protect the integrity of Angelo State University data housed in the Banner Information System and other systems which interface with Banner. The Data Standards Document details the established standards for the protection, access, and use of Angelo State University data that is electronically maintained in Banner. The Data Standards Document also defines the responsibilities of users who input and access that data. These Standards are expected to be followed by all who use Banner or any system that interface with Banner. Divisions/departments may have individual guidelines that supplement, but do not replace or supersede these guidelines.
The Data Standards Team is comprised of members of the ASU Community who come together to set standards concerning information stored in the Banner Information System as well as information stored in other systems that interface with Banner. These standards are determined through consensus of all constituents involved to find solutions that work for ASU coupled with best practices established by peer institutions.
Changes/Additions to the Standards
Banner has the capacity to allow its users to create a very dynamic data environment that has the potential to change constantly. Therefore, the Data Standards Team meets on a regular basis (monthly) to discuss proposed changes to the system by one group of users that may affect one or more other group of users. Proposed changes that do not require a lot of discussion are handled through Ramport utilizing group discussions, thus allowing decision to be made in a timely manner. Any change or update to a validation form that may affect other areas should be requested through the Data Standards Group. If you are unsure if a change you are requesting affects other areas, then you should send your request through the Data Standards Request Process. An example of this is that you may not realize that other offices are viewing data you input to help them complete one of their processes.
The Standards are in place to ensure that the integrity of our data in Banner is secure. As people are given access to Banner, they need to be informed of these standards to maintain a clean Database. Therefore, anyone who gains access to add or update information on any General Person form in Banner will have to work through a Blackboard Tutorial and Quiz within one month of being given access to update information in Banner. Many decisions are made concerning data entry throughout the year that may possibly change the way data should be entered. One way to keep everyone informed of these changes is to require each person to retake the tutorial and quiz on a yearly basis. Note: Student Workers are required to take the quiz before they are given access to make changes or updates in Banner.
Data Standards Request Process
To request a change/update to a validation form, please click on the link “Submit a Data Standards Request” above and send it through email to one of the Data Standards Co-Chairs. Estimated amount of time to process a change request is usually within one week. If the request is complicated and requires team discussion or input from other areas, then the request may be held until it can be discussed at the next Data Standards meeting.
Co-Chair Dr. Sarah Logan, Director of Institutional Research
Area of Representation: Institutional Research & Assessment, Institutional Planning & Effectiveness, Risk Management
Co-Chair Ms. Audrey Wilson, Director of the One Card Office
Area of Representation: One Card Office
Ms. Brandy Hawkins, Assistant Director of Operations Residence Life
Area of Representation: Residence Life/Student Life
Ms. Margaret Mata, Director of Purchasing/Operations
Area of Representation: Purchasing, Accounts Payable, Travel, Inventory/Property management, Print Shop
Ms. Lynette Wheeler, Assistant Bursar
Area of Representation: Student Accounts/Bursars
Ms. Jackie Droll, Technology Services Project Manager
Area of Representation: Information Technology
Ms. Angela Skaggs, Head of Access Services
Area of Representation: Library
Ms. Angela Balch, Registrar
Area of Representation: Registrar’s Office, VA Office
Ms. Meghan Pace, International Student Advisor
Area of Representation: Undergraduate Admissions (Recruiting, Admissions, Coordinator of Transfer Services/ Transfer Services)
Ms. Michelle Bennett, Financial Aid Accounts Manager
Area of Representation: Financial Aid
Mr. Mark Hirt, Senior Analyst
Area of Representation: Information Technology
Mr. Jesse Gomez, Director
Area of Representation: Human Resources
Ms. Pauline Balderas
Area of Representation: Advancement and University Relations, Alumni, University Advancement Services Coordinator Police, Facilities Mgt, Post Office
Ms. Jana Sparks, Administrative Secretary
Area of Representation: College of Graduate Studies
Ms. Shonda Brooks, Payroll Assistant
Area of Representation: Budget/Payroll Services
*Since it is not possible to have representation from every department affected by Banner, members are requested to attend meetings with the mindset of representing everyone from their area. Example: A representative from Admissions would not only represent his/her own opinion on the subject at hand, but also that of all of admissions. Each member is asked to go back into their respective departments and inform others of discussions and decisions made.