Withdrawals and Refunds
Before the beginning of the semester:
- Contact the Office of the Registrar in person.
- Indicate that you would like to withdraw from the university.
- Complete the form provided by the Registrar’s Office personnel.
PLEASE NOTE: Your classes may not be dropped for nonpayment if you have financial aid to cover the current amount due. It is your responsibility to notify us before classes start if you do not plan to attend. Charges will be incurred if we are not notified before classes begin.
After the beginning of the semester, but prior to the 12th class day (4th class day of a Summer session):
- Contact the Office of the Registrar in person.
- Indicate that you would like to withdraw from the university.
- Complete the form provided by the Registrar’s Office personnel.
- Have the form signed by representatives from the offices listed on the form.
- Return the form to the Office of the Registrar.
ALL of the steps must be completed in order to be withdrawn from the university. Please see Important Dates for drop/withdrawal deadlines.
PLEASE NOTE: Students who do not complete the withdrawal process before the last day to withdraw will be assigned a grade in each of their classes by the instructor.
If you have any questions about the withdrawal process, please contact the Registrar’s Office at (325) 942-2043, or you may ask in person by visiting with Registrar’s Office personnel in the Hardeman Building.
Refund Policy
Withdrawal from the University is defined as leaving the University for the remainder of the semester and being officially removed from all classes. Students must contact the Registrar’s Office to complete the withdrawal process. Students who do not complete the withdrawal process by the appropriate deadline will be assigned a grade in each of their classes. Students officially withdrawing from the University are eligible for a refund of tuition and fees according to the following schedule. The summer session refund policy will apply for eight-week courses for any course that is less than a long term in length. (Class days indicated below are defined by the official University calendar – not the student’s individual schedule.)
Regular Session – Fall or Spring Semesters
- Prior to the first class day – 100%
- During the 1st, 2nd, 3rd, 4th and 5th class days – 80%
- During the 6th, 7th, 8th, 9th, and 10th class days – 70%
- During the 11th, 12th, 13th, 14th, and 15th class days – 50%
- During the 16th, 17th, 18th, 19th, and 20th class days – 25%
- After the twentieth class day – None
Summer Semesters
- Prior to the first class day – 100%
- During the 1st, 2nd, and 3rd class day – 80%
- During the 4th, 5th, and 6th class day – 50%
- After the sixth class day – None
Financial aid recipients who officially withdraw from the University, and those who are determined to have unofficially withdrawn due to receiving F’s in all courses in which he/she was enrolled for the semester or term, will be subject to the Federal Return of Title IV Refund Calculation. This calculation will determine the amount of awarded aid the student earned and the amount of awarded aid the student did not earn which must be returned to the aid program(s).
A student dropping a course or courses (but not withdrawing from the University) within the first twelve class days of a long semester or the first four class days of a summer term is eligible for a refund of applicable tuition and fees for courses dropped. If applicable, a student will receive a refund within 40 days after the drop period has ended for the semester or term.
Any questions concerning the refund process may be directed to the Student Accounts Office at (325) 942-2008 or (877) 942-2008.