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Email Signatures

The Office of Communications and Marketing has established a standardized e-mail signature that can be used with Outlook or other e-mail applications.

Enter your information in the form below. The information in the sample signature will update automatically.

step one graphic

Step 1

Fill out your contact information.

step two graphic

Step 2

Copy and paste into your e-mail client.

Usage Instructions

  1. Highlight the entire signature above and copy it to your clipboard by pressing Ctrl-C (Command-C on a Mac) or right-clicking and choosing Copy.
  2. Follow the instructions below for your e-mail program.
  • Outlook logo Outlook

    Open the Signatures Window

    • Select the File menu.
    • Select Options.
    • Select the Mail tab.
    • Click the Signatures button.

    (In Outlook 2007, select Tools menu > Options > Mail Format tab > Signatures button.)

    Add New Signature

    • Click New.
    • Type a name for the new signature and click OK.
    • Click in the Edit Signature field and press Ctrl-V to paste your signature.
    • To set this new signature as your default, choose its name under the New messages and Replies/forwards dropdowns.
    • Click OK to close the Signatures window.
    • Click OK to close the Options window.

    Email Signature window for Outlook

    Managing multiple signatures

    If you manage multiple e-mail accounts you can set up multiple signatures following the same directions as above. Only one signature can be set as your default, but you can switch between signatures when composing a message.

    In a new message window:

    • Choose the Insert tab in the ribbon.
    • Click the Signature button and choose the signature you would like to use.
  • Outlook for Macintosh Outlook for Mac

    Open the Signatures Window

    • Select the Outlook Preferences menu.
    • Select Signatures.

    Add New Signature

    • Click the + button in the Signatures window.
    • Type a name for the new signature.
    • Click in the Signature field and press Command-V to paste your signature.
    • To set this new signature as your default, click the Default Signatures button and choose the signature you just created from the Default signature dropdown.
    • Click OK to close the Default Signatures window.
    • Close the Signatures window.

    Email Signature window in Outlook for Macintosh

  • Apple Mail icon Apple Mail

    Open the Signatures Window

    • Select the Mail menu.
    • Select Preferences.
    • Select the Signatures pane.
    • Select the name of your Exchange account from the list on the left.

    Add New Signature

    • Click the + button to add a new signature.
    • Type a name for the new signature.
    • Click in the signature field. Delete any default signature text that may be present and press Command-V to paste your signature. It is normal for the image to appear broken in this window.
    • To set this new signature as your default, choose its name under the Choose Signature dropdown.
    • Close the Preferences window.

    Signature window for Apple Mail

  • Windows 10 Mail Client Windows 10 Mail Client

    Add a Signature to emails

    • Navigate to Settings > Signature.
    • Choose an account or check the Apply to all accounts box.
    • Verify that the Use an email signature slider is set to On, and enter your signature. You can enter multiple lines of text. The signature will automatically save. 

    Users will not be able to create hyperlinks, add images or change the font or font color of your signature. A signature is either on or off for a each account. If you turn a signature off for one or all accounts, users will not be able to add the signature manually while creating a new message.

  • Outlook Web Access Outlook Web Access (WebMail)

    You can add your email signature automatically to all outgoing messages, or you can choose to add your signature only to specific messages.

    Create a New Signature

    • Sign in to webmail.angelo.edu.
    • On the navigation bar, select the Settings (the gear icon) located at the top right of your screen then to Options.
    • Under Options, choose Settings > Mail.
    • Under Email Signatures, type the signature you want to use in the text box. Use the toolbar to change the appearance of the signature.
    • If you want your signature to display at the bottom of all outgoing items, including replies and forwards, select Automatically include my signatures on message I send

    For more information, visit the Microsoft email signature webpage.