Skip Navigation
Office of Communications and Marketing
Member, Texas Tech University System The Princeton Review - 373 Best Colleges, 2011 Edition

E-mail Signatures

The Office of Communications and Marketing has established a standardized e-mail signature that can be used with Outlook or other e-mail applications.

Enter your information in the form below. The information in the sample signature will update automatically.

step one graphic

Step 1

Fill out your contact information.

step two graphic

Step 2

Copy and paste into your e-mail client.

Usage Instructions

  1. Highlight the entire signature above and copy it to your clipboard by pressing Ctrl-C (Command-C on a Mac) or right-clicking and choosing Copy.
  2. Follow the instructions below for your e-mail program.
  • image Outlook

    Open the Signatures Window

    • Select the File menu.
    • Select Options.
    • Select the Mail tab.
    • Click the Signatures button.

    (In Outlook 2007, select Tools menu > Options > Mail Format tab > Signatures button.)

    Add New Signature

    • Click New.
    • Type a name for the new signature and click OK.
    • Click in the Edit Signature field and press Ctrl-V to paste your signature.
    • To set this new signature as your default, choose its name under the New messages and Replies/forwards dropdowns.
    • Click OK to close the Signatures window.
    • Click OK to close the Options window.

     

    image

     

    Managing multiple signatures

    If you manage multiple e-mail accounts you can set up multiple signatures following the same directions as above. Only one signature can be set as your default, but you can switch between signatures when composing a message.

    In a new message window:

    • Choose the Insert tab in the ribbon.
    • Click the Signature button and choose the signature you would like to use.
  • image Outlook for Mac

    Open the Signatures Window

    • Select the Outlook>Preferences menu.
    • Select Signatures.

    Add New Signature

    • Click the + button in the Signatures window.
    • Type a name for the new signature.
    • Click in the Signature field and press Command-V to paste your signature.
    • To set this new signature as your default, click the Default Signatures button and choose the signature you just created from the Default signature dropdown.
    • Click OK to close the Default Signatures window.
    • Close the Signatures window.

     

    image

  • image Apple Mail

    Open the Signatures Window

    • Select the Mail menu.
    • Select Preferences.
    • Select the Signatures pane.
    • Select the name of your Exchange account from the list on the left.

    Add New Signature

    • Click the + button to add a new signature.
    • Type a name for the new signature.
    • Click in the signature field. Delete any default signature text that may be present and press Command-V to paste your signature. It is normal for the image to appear broken in this window.
    • To set this new signature as your default, choose its name under the Choose Signature dropdown.
    • Close the Preferences window.

     

    image

  • image Entourage

    Note: HTML images are not supported in Entourage signatures. Please copy the “Without Logo” version of the signature above.

    Open the Signatures Window

    • Select the Tools menu.
    • Select Signatures….

    Add New Signature

    • Select New in the Signatures window.
    • Type a name for the new signature.
    • Click in the Signature field and press Command-V to paste your signature.
    • Close the new signature window.
    • Close the Signatures window.

     

    image

     

    Set Your Default Signature

    • Select the Tools menu.
    • Select Accounts….
    • Double-click the name of your e-mail account.
    • Choose the Options pane.
    • Click the Default signature dropdown and choose the signature you just created.
    • Click OK.
    • Close the Accounts window.
  • image Outlook Web Access

    Note: Outlook Web Access Light does not support formatting signatures. If you have access to Internet Explorer, use the full Outlook Web Access. If using Outlook Web Access Light, use the “Without Logo” version of the signature above (the signature will paste as plain text).

    Open the Signatures Window

    • Click the Options button.
    • Select Messaging in the Options list.

    Add New Signature

    • Click in the E-mail Signature field and press Ctrl-V to paste your signature.
    • To set this new signature as your default, make sure “Automatically include my signature on outgoing messages” is checked.
    • Click Save.

     

    image