Revised Policy For Faculty-Staff Handbook
59. PRINTING OF LETTERHEAD, FORMS, AND OTHER STATIONERY
Angelo State University has adopted a unified design for all University stationery except athletics which has a separate standardized design.The approved design utilizes the University logotype, otherwise known as the Flaming A.All stationery used for off-campus correspondence should be printed in blue-and-gold as outlined for both letterhead and envelopes in the University's Publication Guidelines available through the News and Information Office.Stationery for all on-campus and internal use should be printed in black ink.In special circumstances, black-and-white stationery may be used for certain off-campus or external correspondence after consultation with the News and Information Office and written authorization by the President. All stationery and business envelopes must conform in design and format to the authorized specifications.All stationery and business envelopes must be printed at the University Print Shop rather than at other printers or on laser printers.In addition to standard return address information, matching envelopes may also be printed with an ASU account number for billing.
A University office, department or division may list its name, telephone number, fax number, box number, Web address and e-mail address on University letterhead, but no person's name or individual e-mail address will be printed on University letterhead or other forms of stationery except for faculty members holding endowed professorships who are authorized to include their name and the designation of the professorship on University stationery.The phrases "A Member of The Texas Tech University System" and "Equal Opportunity Employer" will be included on all University stationery.
Exceptions to this policy must be authorized by the President in writing.
Only offices, departments, or divisions of the University which are designated on the Organization Chart of the University are authorized to use University stationery.At the discretion of the appropriate administrative officer, units or programs within offices, departments or divisions of the University may be listed on stationery in addition to but not in place of the supervising office, department or division.No exceptions to this policy are permitted unless otherwise authorized in writing by the President's Office.The Angelo State University Faculty Senate and the Student Association have been authorized to print stationery for their respective organizations using special designs approved by the University.
60. BUSINESS CARDS
University funds may be used for printing business cards for official use by University employees with the approval of the appropriate Vice President.The business cards must utilize the University logotype and be printed in blue-and-gold as outlined for business cards in the University's Publication Guidelines available through the News and Information Office.Such business cards must be requested through a University Publication Request Form and must conform to the standard format designated by the University.All business cards must be printed at the University Print Shop.
In addition to the name of the University and the Department or unit, business cards may include the individual's name, title, academic credentials, street address, room number, mailing address, phone number, fax number, mobile phone number, Web address, e-mail address and home phone number.
The back of the business cards may be printed with additional University telephone numbers as a convenience and service for potential students and prospective faculty and staff.
Business cards carrying the University's name and logotype are not to be used by the employee in connection with commercial or personal activities.