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Facilities Inventory Terms and Definitions

Facilities Inventory Purpose

Angelo State University facilities constitute a significant resource for the state, and as such, there is a requirement to account for the use of the space. The Office of Business Services is responsible for maintaining an accurate inventory of ASU facilities and providing a reliable reporting system to file essential annual reports to the Texas Higher Education Board (THECB). These reports are important factors in the determination of Higher Education Assistance Funding (HEAF) and serve as principal considerations for capital project approval. 

Facilities Inventory Process

ASU certifies the facilities inventory each year in a submission to the THECB. The Office of Business Services uses the annual unit Space Inventory Facilities Reports to validate the accuracy of facilities inventory information annually.  Facilities inventory changes occurring throughout the year must be submitted to the Office of Business Services on a Space Change Request Form.

Classification of Space

The coding structure for classification of space is outlined in the THECB Summer 2012 Reporting and Procedures Manual for Texas Public Universities and The Summer 2012 Appendices to the Reporting and Procedures Manual.

Information to code rooms according to architectural features can best be obtained by a visual inspection of each room. Each room has one best Space Use Code based on its exclusive or predominant design/use. Space Use Codes change when a room’s predominant use or physical characteristics have been changed and/or remodeled. The evaluation of a room’s Space Use Code, Functional Category Code, and CIP should be assigned based on the judgment of a departmental representative familiar with the actual use of the space. 

Proration

While a room’s Space Use Code cannot be prorated, up to three Functional Category Codes and three CIP Codes may be assigned to a single room: primary, secondary, and remaining. Where a room serves several purposes or uses, it may be reported based on time spent on each activity. Overall, the total percent of use/proration for primary, secondary, and remaining use must always total 100 percent.

Space Inventory Facilities Report Column Definitions

Building Building Name and Number

Number Room Number

Type Refers to Space Use Code—The code that indicates the primary activity area or service area of the space (Common Code Definitions listed below)

CIP Classification of Instructional Programs are used to establish standard terminology of education program descriptions and title codes that identify academic disciplines, instructional programs, or departments. The most common code 000000 is for Instructional Classroom all other codes are departmental identifiers. Complete index of valid CIP codes and definitions. 

Use Code Refers to Functional Category Code - Code that profiles the actual use/function of a room and helps determine its type of space

Percent The percentage of the type used in the space

NASF The sum of all areas within the interior walls of rooms.  NASF includes auxiliary space and E&G space

E&G Space used for teaching, research, or the preservation of knowledge, including the proportional share used for those activities in any building or facility used jointly with auxiliary enterprise, or space that is permanently unassigned. 

Commonly Used Space Use Codes (TYPE)

110 – Classroom (Scheduled instruction)

115 – Classroom Service (Area that directly serves one or more classrooms)

210 - Class Lab (Regularly scheduled classes)

215 - Class Lab Service (Area directly serves one or more labs)

220 – Space Class Lab (Informally or irregularly scheduled classes that require special equipment)

230- Individual Study Lab (Primarily used for individual student experimentation, observation, or practice)

250 – Research/Non-Class Lab (Laboratory applications, research, and/or training in research methodology)

255 – Research/Non-Class Lab Service

310 – Office

315 – Office Service

410 – Reading/Study Room

420 – Stack

680 – Meeting Room

060 – Alteration or Conversion Area

Commonly Used Functional Category Codes (USE CODE)

11 – General Academic Instruction

22 – Individual or Project Research

33 – Community Services

45 – Ancillary Support

46 – Academic Administration

54 – Financial Aid Administration

61 – Executive Management

62 – Financial Management and Operations

63 – Administrative Computing and Telecommunications Support

Complete Index of CIP Codes 

Fire Code Max Occupancy

Laboratory: Calculated on a basis of 1 person per 50 net square feet

Classroom: Calculated on a basis 1 person per 20 net square feet

Based on room design, not predominant use

Equal to number of seats in fixed seating design

Student Station Capacity: based on industry standards set forth by the Society for College and University Planning (SCUP) and on room design and furnishings.

For lab design: Equal to Fire Code Max occupancy less one (to account for faculty)

For computer labs: Equal to number of computer stations in room

For classroom design:

  • Seminar Room with moveable tables and chairs:
    27 sq. ft. per student station
  • Conference Room with one large table and chairs:
    28 sq. ft. per student station
  • Classroom with tablet arm chairs:
    24 sq. ft. per student station
  • Classroom with moveable tables and chairs:
    23 sq. ft. per student station
  • Classroom with fixed tables and moveable chairs:
    25 sq. ft. per student station
  • Auditorium room with auditorium seats with tablet arm chairs:
    20 sq. ft. per student station
  • Auditorium room with fixed tables and moveable chairs:
    25 sq. ft. per student station

other helpful facilities inventory Resources

Workshop PowerPoint

List of 110s & 210s

Space Change Request Form

Texas higher education coordinating board resources and links

Full Facilities Inventory

Reporting Manuals

Space Usage Efficiency

Space Projection Model