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FDLP and Texas Depository logos About Government Documents and Maps

 General Information

The Government Documents and Maps collections are part of the Reference Unit of the Porter Henderson Library. The Library has been a member of the Texas State Publications Depository Program since 1963, and a selective depository for the Federal Depository Library Program since 1964. A majority of the state documents may be identified through RamCat, the online catalog, accessible through the Library Online Resources for ASU Students, Faculty, & Staff page or the Library Online Resources for Guest Users page. A growing number of federal publications appear there as well.

The Government Documents collection is located in the basement, with some exceptions. Some federal documents appearing in series, such as the U.S. Geological Survey water-supply papers or the Smithsonian studies in botany, have been assigned Library of Congress classification numbers and are shelved on the second floor of the Library. Some standard documents reference titles, such as the Occupational outlook handbook and the Statistical abstract of the United States, are shelved on the first floor in the Reference area. Documents received on video are housed in the Media Collection. (Documents found in other areas of the Library have been cataloged and their call numbers and locations can be found in RamCat.)

The Porter Henderson Library Government Documents Department provides web pages that list various online resources for Texas and United States government information, including web sites for departments, agencies, and other related organizations.

  Indexing and Bibliographic Access

A majority of the Texas documents received in the last 8-10 years have been cataloged and may be identified through RamCat, the online catalog. Selected United States publications from the past eight years have also been cataloged. Current Documents’ cataloging policy is to catalog as many items as possible, so more current federal documents now appear in RamCat. As the Documents staff continues an assessment of the federal collection more of the previously received items will be cataloged and available in the online catalog.

Online indexing for current United States publications is available in the “GPO” database (covering 1976 to the present) accessible via FirstSearch (accessible through the Library Online Resources for ASU Students, Faculty, & Staff page or the Library Online Resources for Guest Users page, and by the Catalog of U.S. government publications (covering January 1994 to the present). Indexing and bibliographic access to older federal documents are available through various printed indexes housed in the Documents area of the basement. These include:

Checklist of United States public documents, 1789-1909. 3rd ed., rev. & enlarged. (1911);
Comprehensive index to the publications of the United States government, 1881-1893
Catalogue of the public documents (1893-1940);
Cumulative subject index to the Monthly catalog of United States government publications (1900-1971);
Guide to U.S. government publications (the Library has: 1978-79, 1985-87, 1991, 1995-98); and
Monthly catalog of United States government publications (the Library has: [1952]-Jan. 1996).

Users will also find “government documents” when searching WorldCat via FirstSearch. This database may be reached via the Library tab in RamPort. Be sure to check RamCat, the online catalog, for current availability in the Library. Since the majority of United States documents held by the Library are not presently in RamCat, users must check the shelves to be sure. Ask for assistance at the Research Assistance Desk.

  About the Map Collection

The Porter Henderson Library has a selection of paper maps available in map files. These consist primarily of National Geographic maps, Central Intelligence Agency maps received through the Federal Depository Library Program, highway maps received from the State of Texas, and a majority of the topographic maps for the state of Texas. (See “Texas USGS Topographic Maps” below for more information on these types of maps in the Porter Henderson Library.)

The Texas Documents Collection contains the Geologic Atlas of Texas and the Geologic Quadrangle maps for Texas. The Atlas sheets are shelved alphabetically by sheet name at Z UA220.7 G292a. The Geologic Quadrangles are shelved by sheet number at Z UA220.7 G292q. Ask at the Research Assistance Desk for assistance in locating these maps.

[The West Texas Collection also holds historical maps. Contact Suzanne Campbell at 942-2164 for more information on the maps in this special collection.]

  Texas USGS Topographic Maps

In June 2000, the Library purchased for the map collection the forty (40) United States Geological Survey (USGS) 7.5 minute topographic quadrangle maps covering Tom Green County. These maps are cataloged and appear in RamCat. (Perform a “Subject Browse” search for “Tom Green County topographic maps” to find the list of maps.) During late summer 2000 the Library also received a large collection of Texas topographic maps from Montana State University-Bozeman. These 4,800 maps consist mainly of the 7.5 minute and 15 minute series topographic maps from the USGS. These maps have not yet been cataloged. Ask for assistance in using these maps. Finding lists for them will be available on this web site as the collection is processed and ready for use.

  In the spring of 2000 the Library purchased a CD-ROM set entitled 3-D TopoQuads, Texas which contains all 4,401 topographic maps for the state of Texas. The CDs are produced by DeLorme, a company which is the leading publisher of maps, atlases, mapping software, and online mapping applications. The maps have been scanned directly by the USGS and are powered by the DeLorme software engine. Access is seamless within a region. Due to the size of the state and the number of topographic quadrangles DeLorme has produced Texas in three sections, with six regions in each section. [Tom Green County is in Texas West, region 4 (Permanent Reserve G4032 .W4 1999 disc.4).] You can scroll seamlessly through quad after quad within a region and print exactly the area maps you want.

You can view an online demo of 3-D TopoQuads on the DeLorme web site at: http://www.delorme.com/quads/flashdemo/. The software, which includes tutorials that offer quick lessons in using the major features, is installed on the stand-alone workstation located behind the US Documents microfiche cabinets in the Reference Room. The CDs are available for checkout on Permanent Reserve at the Circulation Desk. They are in-house use only. As stated above, Texas West is GB4032 .W4 1999. Texas North is GB4032 .N6 1999; Texas South is GB4032 .S6 1999. A copy of the Help document will also be available at the Circulation Desk.

If you would like to try out this software package contact Sarah Schmidt, Reference & Government Information Librarian, at 942-2512.

An extensive maps web page covering selected online sources for maps, aerial photographs, and satellite images is also available on the Government Documents and Maps collections page.

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FDLP and Texas Depository logos Government Documents Home
Compiled: August/September 2003, Janetta Paschal, Head of Technical Services