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Office of the Registrar
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Withdrawals and Refunds

The Withdrawal Process

Before the beginning of the semester:

  • Contact the Student Support Center in person.
  • Indicate that you would like to withdraw from the university.
  • Complete the form provided by Student Support Center personnel.

Please note: Your classes may not be dropped for nonpayment if you have financial aid to cover the current amount due. It is your responsibility to notify us before classes start if you do not plan to attend. Charges will be incurred if we are not notified before classes begin.

After the beginning of the semester, but prior to the 12th class day (or fourth class day of a summer session):

  • Contact the Student Support Center in person.
  • Indicate that you would like to withdraw from the university.
  • Complete the form provided by Student Support Center personnel.
  • Have the form signed by representatives from the offices listed on the form.
  • Return the form to the Student Support Center.

All of the steps must be completed to be withdrawn from the university. Please see the Important Dates calendar for drop/withdrawal deadlines.

Please note: Students who do not complete the withdrawal process before the last day to withdraw will be assigned a grade in each of their classes by the instructor.

If you have any questions about the withdrawal process, please contact the Student Support Center at (325) 486-6614, or you may ask in person by visiting with office personnel in Room 113 of the University Center.

Refund Policy

Withdrawal from the university is defined as leaving the university for the remainder of the semester and being officially removed from all classes. Students must contact the Student Support Center to complete the withdrawal process. Students who do not complete the withdrawal process by the appropriate deadline will be assigned a grade in each of their classes. Students officially withdrawing from the university are eligible for a refund of tuition and fees according to the schedule below. The summer session refund policy will apply for eight-week courses and for any course that is less than a long term in length.

Class days indicated below are defined by the official university calendar – not the student’s individual schedule.

Regular Sessions – Fall or Spring Semesters

  • Prior to the first class day: 100 percent
  • During the first through fifth class days: 80 percent
  • During the sixth through 10th class days: 70 percent
  • During the 11th through 15th class days: 50 percent
  • During the 16th through 20th class days: 25 percent
  • After the 20th class day: none

Summer Semesters

  • Prior to the first class day: 100 percent
  • During the first class day: 80 percent
  • During the second class day: 50 percent
  • After the second class day: none

Financial aid recipients who officially withdraw from the university, and those considered unofficially withdrawn as a result of receiving F’s in all enrolled courses, will be subject to the Federal Return of Title IV Refund Calculation. This calculation will determine the amount of awarded aid the student earned and the amount of awarded aid the student did not earn that must be returned to the aid program(s).

Dropping Courses

A student dropping a course or courses (but not withdrawing from the university) within the first 12 class days of a long semester or the first four class days of a summer term is eligible for a refund of applicable tuition and fees for courses dropped. If applicable, a student will receive a refund within 40 days after the drop period has ended for the semester or term.

Any questions concerning the refund process may be directed to the Student Accounts Office at (325) 942-2008 or (877) 942-2008.