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Angelo State University
Office of the Registrar

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Withdrawals and Refunds

Withdrawal Definition

Withdrawal from the university is defined as leaving the university for the remainder of the semester and being officially removed from all classes.  Student must contact the Office of the Registrar to complete withdrawal process. Students who do not complete the process by the appropriate deadline will be assigned a grade in each of their classes.  All deadlines for withdrawing refer to the close of business, which is 5:00 p.m CST. Students officially withdrawing from the university may be eligible for a refund of tuition and fees according to the Refund Policy.

Financial Aid Recipients withdrawing from the university who have previously disbursed aid may incur a debt to the university.

The Withdrawal Process

An application for withdrawal from the University must be initiated in the Office of the Registrar.

  • Before the Beginning of the Semester
    • Contact the Office of the Registrar.
    • Indicate that you would like to withdraw from the university.
    • Complete the form provided by Office of the Registrar personnel.

    Please note: If you do not plan to attend, it is your responsibility to notify us by 5:00 p.m. Central Standard Time of the last business day before classes begin of your request to withdraw. Requests received after 5:00 p.m. will be processed on the next business day and you will be liable for any charges incurred.  

    See Refund Policy for more information.

  • After the Beginning of the Semester
    • Contact the Office of the Registrar.
    • Indicate that you would like to withdraw from the university.
    • Complete the form provided by the Office of the Registrar personnel.
    • Have the form signed by representatives from the offices listed on the form.
    • You MUST return the form to the Office of the Registrar for withdrawal to be processed.

    Please note: Students who do not complete the withdrawal process by 5:00 p.m. by the last day to withdraw deadline will be assigned a grade in each of their classes by the instructor.  

    See Academic Calendar for more information.

  • Online Courses & Graduate Students Only

    If  you are a student that is taking only online courses, you can follow the steps to fill out the online withdrawal form

    • Log in to your Ramport account
    • Click on the Student Services Tab
    • Click on the link that says Student Withdrawal Form located on the LEFT side of the page
    • Complete and submit the form. Be sure to check your email in case there is anything else we need you to do.

    Before Classes Begin

    Please note: If it is prior to classes beginning you must complete online withdrawal form  by 5:00 p.m. Central Standard Time of the last business day before classes begin. Requests received after 5p.m will be processed on the next business day and you will be liable for those charges incurred.

    After Classes Begin

    Please note: Students who do not request to be withdrawn by 5:00 p.m. CST of the published deadline will be assigned a grade in each of their classes.

    See the Academic Calendar for more information.

    Please note: Students who do not complete the withdrawal process by 5:00 p.m. the last day to withdraw will be assigned a grade in each of their classes by the instructor.

All of the steps must be completed to be withdrawn from the university. Please see the Academic Calendar for drop/withdrawal deadlines.

If you have any questions about the withdrawal process, please contact the Office of the Registrar at 325-942-2043, or you may ask in person by visiting with office personnel in Room 200 of the Hardeman Building.

Refund Policy

Withdrawal from the university is defined as leaving the university for the remainder of the semester and being officially removed from all classes. Students must contact the Office of the Registrar to complete the withdrawal process. Students who do not complete the withdrawal process by the appropriate deadline will be assigned a grade in each of their classes. All deadlines refer to the close of business, which is 5:00 p.m. CST.  Students officially withdrawing from the university are eligible for a refund of tuition and fees according to the schedule below.

Class days indicated below are defined by the official university calendar – not the student’s individual schedule.

  • Regular Sessions – Fall or Spring Semesters
    Refund amounts for Regular Sessions

    Date Range

    Refund Amount

    Prior to the 1st class day 100%
    During the 1st-5th class days 80%
    During the 6th-10th class days 70%
    During the 11th-15th class days 50%
    During the 16th-20th class days 25%
    After the 20th class day None
  • Eight-Week Courses
    Refund Amounts for Eight-Week Sessions

    Date Range

    Refund Amount

    Prior to the 1st class day 100%
    During the 1st-3rd class days 80%
    During the 4th-6th class days 50%
    During the 7th class day and thereafter None
  • Summer Semesters
    Refund Amounts for Summer Sessions

    Date Range

    Refund Amount

    Prior to the 1st class day 100%
    During the 1st class day 80%
    During the 2nd class day 50%
    After the 2nd class day None

Financial aid recipients who officially withdraw from the university, and those considered unofficially withdrawn as a result of receiving F’s in all enrolled courses, will be subject to the Federal Return of Title IV Refund Calculation. This calculation will determine the amount of awarded aid the student earned and the amount of awarded aid the student did not earn that must be returned to the aid program(s).

Dropping Courses

Dropping Definition

Dropping  a course is defined as removing a course or courses from your schedule while keeping  one or more classes.

Refunds After Dropping a Course

A student dropping a course or courses (but not withdrawing from the university) prior to the courses census date (Official Date of Record) is eligible for a refund of applicable tuition and fees for courses dropped. If eligible, a student will receive a refund within 40 days after the drop period has ended for the semester or term. Contact the Office of the Registrar for the census date of the class you want to drop.

Prior to the courses’ census date, you are eligible for 100% refund of applicable tuition and fees. After census day, no refunds will be issued for dropped courses.

  • Census Dates by Course Length

    *Class days indicated below are defined by the official university calendar – not the student’s individual schedule.

    Course Census Dates for Fall and Spring Terms

    Course Length

    *Census Date (Official Date of Record)

    3 week course 2nd class day
    5 or 6 week course 4th class day
    8 week course 6th class day
    10 week course 7th class day
    16 week course 12th class day
    Course Census Dates for Summer Terms

    Course Length

    *Census Date (Official Date of Record)

    3 week course 2nd class day
    5 or 6 week course 4th class day
    8 week course 6th class day
    10 week course 12th class day

Any questions concerning the refund process may be directed to the Student Accounts Office at 325-942-2008 or 877-942-2008.