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Angelo State University
Office of the Registrar

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Information for:

Withdrawals and Refunds

The Withdrawal Process

Before the beginning of the semester:

  • Contact the Office of the Registrar in person.
  • Indicate that you would like to withdraw from the university.
  • Complete the form provided by Office of the Registrar personnel.

Please note: Your classes may not be dropped for nonpayment if you have financial aid to cover the current amount due. If you do not plan to attend, it is your responsibility to notify us by 5:00 p.m. Central Standard Time of the last business day before classes begin of your request to withdraw. Requests received after 5:00 p.m. will be processed on the next business day and you will be liable for those charges incurred.

After the beginning of the semester, but prior to the 12th class day (or fourth class day of a summer session):

  • Contact the Office of the Registrar in person.
  • Indicate that you would like to withdraw from the university.
  • Complete the form provided by the Office of the Registrar personnel.
  • Have the form signed by representatives from the offices listed on the form.
  • Return the form to the Office of the Registrar.

All of the steps must be completed to be withdrawn from the university. Please see the Important Dates calendar for drop/withdrawal deadlines.

Please note: Students who do not complete the withdrawal process by 5:00 p.m. before the last day to withdraw will be assigned a grade in each of their classes by the instructor.

If you have any questions about the withdrawal process, please contact the Office of the Registrar at 325-942-2043, or you may ask in person by visiting with office personnel in Room 200 of the Hardeman Building.

Refund Policy

Withdrawal from the university is defined as leaving the university for the remainder of the semester and being officially removed from all classes. Students must contact the Office of the Registrar to complete the withdrawal process. Students who do not complete the withdrawal process by the appropriate deadline will be assigned a grade in each of their classes. All deadlines refer to the close of business, which is 5:00 p.m. CST.  Students officially withdrawing from the university are eligible for a refund of tuition and fees according to the schedule below. The summer session refund policy will apply for eight-week courses and for any course that is less than a long term in length.

Class days indicated below are defined by the official university calendar – not the student’s individual schedule.

Regular Sessions – Fall or Spring Semesters

  • Prior to the first class day: 100 percent
  • During the first through fifth class days: 80 percent
  • During the sixth through 10th class days: 70 percent
  • During the 11th through 15th class days: 50 percent
  • During the 16th through 20th class days: 25 percent
  • After the 20th class day: none

Summer Semesters

  • Prior to the first class day: 100 percent
  • During the first class day: 80 percent
  • During the second class day: 50 percent
  • After the second class day: none

Financial aid recipients who officially withdraw from the university, and those considered unofficially withdrawn as a result of receiving F’s in all enrolled courses, will be subject to the Federal Return of Title IV Refund Calculation. This calculation will determine the amount of awarded aid the student earned and the amount of awarded aid the student did not earn that must be returned to the aid program(s).

Dropping Courses

A student dropping a course or courses (but not withdrawing from the university) within the first 12 class days of a long semester or the first four class days of a summer term is eligible for a refund of applicable tuition and fees for courses dropped. If applicable, a student will receive a refund within 40 days after the drop period has ended for the semester or term.

Any questions concerning the refund process may be directed to the Student Accounts Office at 325-942-2008 or 877-942-2008.