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Angelo State University World Wide Web Policy

March 20, 2003
Web Oversight Committee

Angelo State University WWW Policies

This document encompasses the World Wide Web (WWW) policies at ASU and is supplemented by guidelines produced jointly by Information Technology and the Office of Communications and Marketing.

Purpose
The purpose of policies set forth by the Web Oversight Committee for World Wide Web publishing at Angelo State University shall be to define the scope of the official Angelo State University website and its appropriate use. It is also the purpose of these policies to ensure that everyone creating official University department web pages, as well as instructional or professional pages, is working from the same assumptions and understands and complies with all policies and laws governing such endeavors. The term department includes but is not limited to academic and administrative departments, colleges, schools, centers or any other unit or office.

Angelo State University, through its connection to the internet, provides ASU faculty, staff and students with access to the World Wide Web (WWW). Throughout the WWW, information is made available through online documents called “pages.” An organized group of pages is referred to as a “website,” and the base page (similar to a table of contents) is commonly known as the “home page.” Pages are stored and maintained on network-connected computers called web servers.

The World Wide Web is a powerful tool used to present information in a convenient and dynamic format to users of the internet or an intranet. Recognizing the scope of the WWW and its impact on the University, the President has called for the creation of a standing Web Oversight Committee. The Committee will make policy recommendations for the consideration of appropriate faculty or administrative authorities.

Angelo State University recognizes the value and potential of utilizing the internet and so allows and encourages students, staff, and faculty to use this resource within established guidelines. Departments may operate and maintain web servers, create home pages, and publish pages that carry out official University business in support of the University’s mission. Contents of all electronic pages must be consistent with Angelo State University and Texas Tech University System policies and with local, state, and federal laws. This provision extends to links to other pages or computers; therefore, a page may be considered in violation if it contains links to a page that violates the policy.

All departmental websites and pages (subsequently referred to as Class I and Class II pages) are the electronic equivalent of official Angelo State University printed publications, and must be in a format consistent with the standards and guidelines established or delegated by the Web Oversight Committee. Copyright laws apply to electronic publishing as well as print publishing. Electronic publications are subject to the same University policies and standards as print publications.

Angelo State University resources may not be used to create web pages primarily for personal business or personal gain. All web authors publishing to pages or sites housed on Angelo State University web servers, including departmental servers, are required to be familiar with and abide by the standards and policies set forth within.

For purposes within this document, the term “webmaster” refers to one or more Angelo State University employees assigned to perform tasks as set forth in this document.

For the purposes of clarification, the Angelo State University website will be divided into three separate classifications as follows:

Class I

Class I pages are pages that represent the University as a whole and do not represent a particular unit, department, or college. These pages are developed and maintained by the Information Technology in conjunction with the Office of Communications and Marketing. Information Technology and the Office of Communications and Marketing are responsible for the content, timeliness, and adherence of Class I pages to these policies.

Class II

Class II pages are sub-sites of the Angelo State University website that represent individual colleges, departments or other units. These pages are developed and maintained by each department individually or with the assistance of Information Technology, and the department is responsible for the content, timeliness, and adherence of Class II pages to these policies.

Class III

Class III pages are not official ASU Publications. Class III pages include all pages that do not qualify as Class I or Class II pages. Class III pages are instructional or educational pages that are created and maintained by individual faculty, staff and students. Class III pages include pages that faculty use for appropriate educational or professional purposes, and those pages developed by individual students and those student organizations and clubs recognized by the university. Class III pages and their accompanying URL (web address) are available only to faculty and staff. Pages for individual students, student clubs and student organizations are to be developed and maintained under the direct supervision of a faculty or staff sponsor.

Individual students can obtain access to a Class III page only under the direct sponsorship and supervision of a faculty member. All Class III pages must be developed in furtherance of the mission of Angelo State University. Faculty and staff sponsors may exercise discretion in determining how they monitor and supervise both the students and the Class III pages they sponsor. Faculty and staff sponsoring student organization, club, and individual student Class III pages are responsible for the content and maintenance of all pages they sponsor. Staff and faculty that have their own Class III pages are responsible for the content and maintenance of those pages.

General

Contents of all electronic pages must be consistent with Angelo State University and Texas Tech University System (TTUS) policies and all local, state and federal laws and policies, including accessibility standards. This includes links or automatic refreshes to other pages or computers; therefore, a page may be considered in violation if it contains links or automatic refreshes to a page that violates the policy. Violations will result in appropriate corrective action.

All web publishers are responsible for knowing Angelo State University’s publishing policies. These policies will be shown on a page linked from the official Angelo State University website and will include links to relevant TTUS policies, copyright laws, intellectual property policies, and relevant state and federal statutes. The Angelo State University Information Technology Operating and Security Policy/Procedures will also be linked.

World Wide Web servers, or the material contained within these servers, operating within Angelo State University’s telecommunications infrastructure, may not be used in any manner prohibited by law or disallowed by licenses, contracts or University regulations. University departments that create web pages are accountable for the information they publish and should be aware of University policies regarding confidential records, nondiscrimination policies, harassment policies, use-of-University-property policies, and intellectual property policies.

The Web Oversight Committee reserves the right to refuse the use of the University’s telecommunications infrastructure for the dissemination of information that is inappropriate or which violates policies or laws. Should any of these guidelines or related regulations or laws be violated, the offending material may be removed from the network while the matter is referred to the appropriate authority or authorities. Violators will be subject to University rules and regulations.

University Servers

There are two categories of servers involved in Angelo State’s WWW operations: (1) Primary server(s) - this refers to a large group of hardware and software elements that serve as the backbone of ASU online activity; and (2) Departmental servers- this refers to all other servers maintained by ASU faculty or staff (and students under direct supervision of faculty or staff members) as defined in the Departmental Server and Networking Guidelines.

Primary servers are the responsibility of Information Technology, and they are to be maintained by Information Technology representatives.

Each departmental server is the responsibility of the unit, department, college, or organization that sponsors its operation.

All content on primary and departmental servers must comply with all Angelo State University, state, and federal policies. All content on primary and departmental servers must advance the official mission of Angelo State University.

All Class I pages will be housed on primary servers. Primary servers are those servers that are maintained by Information Technology.

All web pages on departmental servers will be either Class II pages or Class III pages.

Access to departmental servers will be available to students ONLY under the direct supervision of an ASU faculty or staff member. The supervising ASU faculty or staff member, or sponsoring department, college, unit, or group should use their discretion in determining their particular supervisory practices. However, the supervising faculty or staff member is responsible for ensuring that all content on Class III pages and departmental servers is in synchrony with all Angelo State University, Texas state, and federal policies, and that all content on departmental servers advances the educational mission of Angelo State University.

Departmental servers are to further the mission of Angelo State University. Only content that advances the academic mission of Angelo State University may be housed on ASU departmental servers. Content not in keeping with the academic mission of ASU may be removed by a faculty or staff supervisor, or by an Information Technology or News and Information representative without advance notice, pending a formal review.

Class I Official Angelo State University Home Page Guidelines

The official Angelo State University Home Page supports the mission and purposes of the University by providing an online channel for distributing information about the University to the world. The page contains a wide range of information that may be of interest to members of the Angelo State University community and to those seeking information about the University. It should serve as a means of fostering collegiality and communication. Because of its potentially vast global audience, it is important that web pages associated with Angelo State University present accurate information in ways that enhance the University’s mission.

Pages must comply with the Information Technology Operating and Security Policy/Procedures and with the style guidelines maintained jointly by Information Technology and the Communications and Marketing Office. Pages must be treated as if they were being published in a printed format and are subject to University publication regulations and policies.

Class II Official Angelo State University Web Page Guidelines

All academic and administrative departments and other University units are encouraged to publish information about themselves and to be linked to the official Angelo State University Home Page, provided such information supports the mission of the University. Deans and Department Heads may decide how to publish departmental and college web pages. All aspects of page development are the responsibility of the Deans and Heads. It is the responsibility of the creating department to designate whether the information contained in their web pages is intended for internet-wide use or University-only use. For those units wishing to display Web pages, the pages must comply with the Information Technology Operating and Security Policy/Procedures and with the style guidelines maintained jointly by Information Technology and the Office of Communications and Marketing.

Class III Unofficial Web Page Guidelines

Class III pages are instructional or educational pages that are created and maintained by individual faculty, staff and students. The University expects and, in an effort to foster creativity and individuality, encourages Class III pages.

Faculty and staff may create Class III pages linked from Class I or Class II pages.

The following disclaimer must appear on the first page of all Class III pages:

“This document and its contents reflect the views and opinions of the author(s) and not necessarily those of ASU or The Texas Tech University System.”

Class III pages will be available to students ONLY under the direct supervision and sponsorship of an ASU faculty or staff member. The supervising ASU faculty or staff member, or sponsoring department, college, unit, or group shall use its discretion in determining appropriate supervisory practices. However, the sponsoring faculty or staff member is responsible for ensuring that all content on Class III pages complies with all Angelo State University, state, and federal policies, including the Information Technology Operating and Security Policy/Procedures, and that all content advances the mission of Angelo State University.

Class III pages and their content must further the academic mission of Angelo State University. Only content that advances the academic mission of Angelo State University may be housed on Class III pages. Content not in keeping with the academic mission of ASU may be removed by a faculty or staff sponsor or supervisor, or by an Information Technology representative without advance notice, pending a formal review.

Consequences of Non-Compliance with Angelo State University WWW Policies

Notification

If pages are found not to comply with policies and guidelines, the webmaster or other authorized personnel will contact the holder of the account under which the offending page resides to request that changes be made to conform to these policies. The account holder must make these changes within ten working days and notify the webmaster that such changes have been made. Serious violations may require immediate disconnection by Information Technology. In such cases, the offending party will be notified along with the appropriate administrative officer.

Corrective Action

If compliance has not been achieved within the specified time period, the appropriate administrative officer (see below) will be notified and, with his/her authority, corrective action will be taken. This may include, but is not limited to, removal of any link to the offending page(s) and notification of Information Technology personnel for assessment of adherence to the Information Technology Operating and Security Policy/Procedures. Serious violations may require immediate disconnection by Information Technology. In such cases, the offending party will be notified along with the appropriate administrative officer as follows:

  • Students – Dean of Students
  • Faculty – Vice President for Academic and Student Affairs
  • Staff – Vice President over their area of responsibility

In the event that a person or department repeatedly violates these policies, the webmaster or other authorized party may require that the person or department be temporarily refused access to publish on University and departmental servers pending a final decision by the Web Oversight Committee.

Appellate Process

A student, faculty or staff member may appeal a decision of noncompliance with Web Policy by submitting a request for a hearing to the appropriate administrative officer and providing a copy of that request to the chair of the Web Oversight Committee. Upon receiving authorization from the appropriate administrative officer, the Web Oversight Committee will appoint a seven-member Web Appeals Board from members of the Web Oversight Committee. The Web Appeals Board will then set a date and time convenient to the appealing party to consider the issue(s) on appeal. The Web Appeals Board will hear arguments by the appellant as well as justification by the appropriate University official for denial of the original request. After the conclusion of the hearing and adequate deliberation, the Web Appeals Board will submit its recommendation to the chair of the Web Oversight Committee, who will then submit to the appropriate administrative officer a written summary of the hearings and a written recommendation. The appropriate administrative officer will then render a final decision.

Written requests for an appeal should be sent to the appropriate administrative officer and should include the following information:

  • Name
  • Campus ID number
  • Telephone number, e-mail address, or other means of contact during University business hours
  • URL of offending web page(s)
  • Reason for appeal
  • Signature
  • Written requests should be designated: Re: WWW Information Technology Operating and Security Policy/Procedures Appeal

The appropriate administrative officer is as follows for:

Students – Dean of Students

Faculty – Vice President for Academic and Student Affairs

Staff – Vice President over their area of responsibility