The function of the Travel Office is to serve and support ASU faculty and staff while providing assistance and guidance regarding all travel policies and procedures. We are responsible for ensuring strict adherence to all State of Texas and ASU operating guidelines. Our goal is to expedite all travel reimbursements as quickly and accurately as possible.
Update to State Rental Car Contract
Hertz Rent a Car has been added to the State of Texas rental car contract. Information for renting a car with Hertz through the state contract can be found on our Travel Planning page.
Change in Mileage Reimbursement Rate
Please note that effective January 1, 2017 the reimbursement rate for mileage will be $0.535/mile.
Enterprise Car Rental Drop-Off (NEW Procedure)
Enterprise has a new procedure for dropping of rental cars after business hours. Travelers will no longer leave their rental vehicles at University Police. Enterprise now has a drop-box for the travelers to leave their keys in when dropping off vehicles after their normal business hours (2688 Southwest Blvd. Location ONLY). Please ask the rental agent for further details when picking up your vehicle or contact the Travel Office with any questions.
Traveling on State Funds
When traveling on state funds (00XX) be sure to include the following information on your travel expense log.
Time you departed from headquarters (San Angelo, TX)
How you traveled to and from your destination (rental car, personal car, air)
- Time you arrived at your destination
How you traveled to and from your hotel (rental car, personal car, taxi) during your trip
Description of the type/purpose of the meetings you attended
The official name of the conference/event you attended ( No Abbreviations)
Times your meetings began and ended each day
Where your conference/meeting was held each day
How you traveled to and from your meeting location each day
Time you departed from your destination
Time you arrived back at headquarters (San Angelo, TX).
Revised Travel Procedures
PLEASE NOTE that there have been considerable revisions to travel procedures, effective June 11, 2012. Full details will be provided in the Travel portion of the Finance & Administration Newsletter:
- Travel Authorization Form (TAR) has been revised
- Prepaid services are now limited to airfare only (with exceptions)
- BTA airfare to be booked through Horizons Travel
- Revised procedures for booking hotel & rental cars