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Part II: Community Policies

FAME Art Event 27Mar15 Photographer Danny Meyer

J. Solicitations, Advertisements and Printed Materials

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  • 1. General Policy

    1. The primary mission of the University is education. The University is responsible for promoting and protecting the intellectual and cultural growth and development of the institution and the members of its community. Therefore, solicitations or advertisements and sales, displays or distribution of publications on the campus are not permitted, except as provided below or as provided by law.

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  • 2. Definitions

    1. Solicitation includes, but is not limited to requesting money, and/or donations, seeking agreement to pay, taking subscriptions, selling merchandise or tickets or offering other comparable materials and privileges in person or by handbills, posters or similar materials to promote sales.
    2. Advertisements are the displays of any items that have, as an integral part of their design, the identification of a consumer product or service.
    3. Printed materials are publications, handbills, posters, leaflets and other written matter intended for public distribution, sale or display on campus.

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  • 3. University Name, Documents and Records

    1. The use by any person or organization of the University’s name in connection with any program or activity, without the prior written permission of the Director of Communications and Marketing, or any unauthorized use of University documents, records or seal is prohibited. Information is also available in Operating Policy 26.07 University Name Seal and Logo.

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  • 4. Jurisdiction

    1. All solicitation requests should be directed to the Executive Director of Student Affairs or designee  for review. Requests should be submitted online using the Solicitation /Sales Request Form. Requests must be submitted at least ten (10) University business days before intended use. Solicitation requests regarding food/beverage items on campus are subject to the approval of the Director of Business Services and are submitted via the Solicitation/Sales Request Form.
    2. All regulations pertaining to on-campus solicitations by students and registered organizations shall be administered by the Executive Director of Student Affairs or designee.
    3. All regulations pertaining to on-campus solicitations by University departments and staff shall be administered by the Vice President for Student Affairs and Enrollment Management or designee.
    4. All regulations pertaining to on-campus solicitations by academic departments and faculty shall be administered by the Provost and Vice President for Academic Affairs or designee.
    5. Solicitation of all gifts, donations, and non-contractual grants from private philanthropic sources (e.g., individuals, foundations, and corporations) are administered by the Executive Director of Development and Alumni Relations or designee in accordance with University Operating Policy 32.03, Solicitation of Gifts and Grants from Private Philanthropic Sources.

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  • 5. Solicitation Process

    1. Solicitations by registered student organizations and students are prohibited on Angelo State University grounds and facilities except for:
      • Activities supporting the educational mission of the institution.
      • Promotion of organizational activities consistent with organization mission.
      • Recruitment of members or membership drives.
      • Accepting donations on behalf of altruistic or charitable projects.
      • Scholarship and/or fundraising projects in support of organization mission.
      • The regulating offices may grant special permission for solicitation purposes or places not listed above in exceptional circumstances.
    2. Permission will not be granted for any activity which promotes the use of alcoholic beverages, infers sponsorship by Angelo State University or violates any federal, state and/or local laws and/or University policies.
    3. In order to solicit in University buildings, authorization is required via the Solicitation/Sales Request Form.
    4. Registered student organizations may use the University’s registered marks when used in connection with a student organization activity, provided items are acquired from a licensed vendor. A sample or drawing needs to be provided showing how the University’s registered marks are to be used before production of the merchandise can proceed. This sample will be submitted by the licensed vendor selected by the registered student organization. For additional information on licensing and use of Angelo State University registered names, logos and trademarks, refer University Operating Policy 30.07, Licensing and Use of ASU Registered names, Logos, and Trademarks on the University website and also to the Angelo State University Operating Policy 26.07, University Name Seal and Logo.
    5. Requests for permission to solicit are granted for a specified period. To be eligible to solicit, an individual must present current student identification and submit a reservation request online at https://reservations.angelo.edu. Permission to solicit may be revoked if the solicitation violates any of the regulations pertaining to solicitations and advertising or sale, display, or distribution of printed materials.
    6. Decisions by the Executive Director of Student Affairs, or the Director of Business Services, or designee rejecting or revoking permission of students or registered student organizations to solicit may be appealed to the Vice President for Student Affairs and Enrollment Management or designee.
    7. A written appeal describing the objections to the denial addressed to the Vice President for Student Affairs and Enrollment Management or designee must be filed no later than five (5) University business days after receipt of notice of denial from the Executive Director of Student Affairs, the Director of Business Services or designee.
    8. The Executive Director of Student Affairs will convey the appeal decision, in writing, to the student or registered student organization or to the Director of Multicultural and Student Activities programs or the Director of Business Services within five (5) University business days from the receipt of the written appeal.
    9. The student or registered student organization may not appeal beyond the Vice President for Student Affairs and Enrollment Management.

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  • 6. Advertisements

    1. Advertisements by commercial organizations, either as groups or through student representatives, are not allowed on the campus unless they advertise specific registered student organization functions. This implies sponsorship and/or co- sponsorship, which minimally includes, but is not limited to, direct participation in planning, coordination and implementation by members of the sponsoring organizations.
    2. Individuals and commercial organizations attempting to display or distribute unauthorized materials on campus, or use campus facilities for such activity, will be removed from the campus by the University Police and will be subject to appropriate legal action.
    3. Advertisement is not permitted on the exterior side of residence hall room doors or within public areas of the residence halls.
    4. Amplification equipment may not be used to advertise or promote sales in conjunction with any approved solicitation activity unless authorized in advance by the Director of Business Services.
    5. The only approved posting location on campus by non-University guests is located within the Houston Harte University Center with the Director of Business Services review and approval for a two (2) week period on approved posting boards.

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  • 7. Printed Materials & Digital Signage

    The following policies apply to the display and distribution of printed materials and digital signage in all areas of the University campus:

    1. Only individuals affiliated with the University (i.e. students or student organizations) may distribute handbills, leaflets or any other type of printed materials, except as provided by law.
    2. Students and registered student organizations do not need prior approval concerning the content or distribution of materials such as leaflets and handbills; however, students may be required to provide verification of current student status upon request.
    3. Solicitation and Advertising materials must conform with the provisions stated above;
    4. Student election campaign literature must conform to the procedures outlined in the Student Election Code of the Student Government Association.
    5. Use of the Angelo State University campus that results in the need to utilize University personnel for litter collection, crowd control, repair/replacement of University property, etc., may necessitate repayment to the University by the responsible party.
    6. Printed materials may not be placed on vehicles parked in University parking lots or on vehicles in motion without permission of the vehicle owners.
    7. Printed materials such as handbills and leaflets may not be distributed within University buildings unless approved in advance by the building manager.
    8. Printed materials and digital signage content shall not violate any local, state, or federal law.
    9. Printed materials shall not include the use of obscenities, libelous statements, or “fighting words” as defined by law.
    10. Registered student organizations and University departments are allowed to hang banners within the Houston Harte University Center at the discretion of the Director of Business Services. A list of requirements regarding the banners is available either online through the Business Services website or in the Office of Special Events located in the Houston Harte University Center.

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  • 8. Use of Bulletin Boards & Digital Signage

    1. Posters, signs, and announcements may be displayed only on University announcement bulletin boards and approved digital signage designated specifically for use by students and registered student organizations. The University announcement bulletin boards and approved digital signs may be used only be students, registered student organizations, and University departments.Bulletin boards will be cleared periodically. A list of designated University announcement bulletin boards and digital signs is maintained in the Office of Special Events.
    2. Posters, signs and announcements shall not exceed a maximum size of 18” x 24”, digital signage requirements will differ per location and are available via the coordinator of that signage.
    3. Posters, signs, and announcements shall not promote the use of alcoholic beverages, tobacco, or illegal drugs.
    4. Posters, signs, and announcements shall not promote unauthorized sponsorship by Angelo State University.
    5. Posters, signs, and announcements shall not violate any local, state or federal law;
    6. Bulletin boards belonging to academic and administrative departments are for official University use only. Posters, signs, and announcements may not be displayed without consent of the appropriate department.
    7. Posters, announcements, banners, cards or other campaign material for any individuals seeking student government office may be posted in accordance with the rules and regulations of the Student Government Association.

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  • 9. Violations

    A student or registered student organization violating regulations governing solicitations, advertising, and printed materials is subject to the disciplinary sanctions outlined in the Code of Student Conduct.

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