Contract Timeline

The contract process duration is dependent on a variety of factors including but not limited to the following: Information Technology Division review, Office of General Counsel review, Purchasing department review, Contract Management department review, and the vendor’s timely review, response, and acceptance of our negotiated modifications. Contracts processed at the end or beginning of the fiscal year or the end of the calendar year, require additional processing time.

Below is an estimated completion time for various types of contracts. This is not an all-inclusive list and is dependent upon various factors. The completion times may be longer based upon lack of required information, the complexity of the business and contract terms and conditions, and the challenges of negotiating mutually acceptable business and legal terms.
The estimates below are to review, revise, and negotiate a contract document. The completion time does not include the procurement process and special departmental processes and design/scope of work development (i.e. Operations, IT, Risk Management).

• One-time events (guest speakers/performers, hotels, space rentals, game contracts, etc.): 1-2 weeks
• General business agreement: 2-5 weeks
• Study abroad/foreign vendor: 7-9 weeks
• Air charters: 7-9 weeks
• Other state/local agencies that require approval by their board prior to execution: 7-9 weeks
• Information technology hardware/software less than $100,000: 4-7 weeks
• Information technology hardware/software greater than $100,000: 7-12 weeks
• Any contract exceeding $1,000,000 or requiring BOR approval (exceeding five years, vending machines, or consulting): 10-12 weeks
  
  Departments must keep the Contracting Office apprised of any upcoming deadlines or emergencies. The Contracting Office cannot guarantee completion of any contract by the requested deadline, but will make all efforts to assist.