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Social Security Numbers
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Credit Card Numbers
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FERPA protected Student Information
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Individual Medical Information (HIPAA protected)
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Banking or purchasing information (account numbers)
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Other protected information
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No longer needed (retention not required)
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Regularly run Identity Finder to locate and securely delete any protected information you no longer require. Delete the documents using a secure deletion program like sdelete for Windows or the “Secure Empty Trash” option in Mac OS X. Caution: using these tools makes the files unrecoverable unless they are backed up remotely. Also ensure that you regularly clear your web browser’s temporary files directory. Protected information in a web browsing session can be cached.
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Need to keep the document but not the protected information
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Delete or redact the protected information from the document. Use the Scrub command in Identity Finder. If the application has a “redact” tool, use it to redact the sensitive information or manually edit the document to replace the protected information with placeholder characters such as XXXXXXXX or ########. If versioning or automatic local backups are turned on, ensure all older versions are also corrected.
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Need to keep the unaltered document but do not need access to it when not connected to ASU’s network
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Move the documents to your personal (P:) drive or departmental drive (Q:) and ensure no local copies or backups are left.
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There are specific standards regarding credit card information. Contact the Information Security Office.
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Move the documents to your personal (P:) drive or departmental drive (Q:) and ensure no local copies or backups are left.
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There are specific laws regarding personal medical information. Contact the Information Security Office.
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There are specific laws regarding banking and financial information. Contact the Information Security Office.
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Move the documents to your personal (P:) drive or departmental drive (Q:) and ensure no local copies or backups are left.
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Need to keep the unaltered document and need access even when not connected to ASU’s network
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Encrypt the hard drive using Winmagic SecureDoc. Contact the Information Security Office.
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There are specific standards regarding credit card information. Contact the Information Security Office.
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Encrypt the hard drive using Winmagic SecureDoc. Contact the Information Security Office.
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Encrypt the hard drive using Winmagic SecureDoc. Contact the Information Security Office.
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Encrypt the hard drive using Winmagic SecureDoc. Contact the Information Security Office.
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Encrypt the hard drive using Winmagic SecureDoc. Contact the Information Security Office.
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