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Satisfactory Academic Progress (SAP) Policy

The Higher Education Act of 1965, as amended, mandates institutions of higher education to establish policies to monitor the academic progress of students who apply for and/or receive federal financial aid. Angelo State University (ASU) makes its minimum standards applicable to all federal, state and institutional financial aid programs for the purpose of maintaining a consistent policy for all financial aid applicants.

Though this policy establishes the minimum standards for all financial aid programs at ASU, individual aid programs may have unique qualitative and/or quantitative standards specific to the program as mandated by law or the program’s governing entity. Such programs include, but are not limited to, the TEXAS Grant Program and the Carr Academic Scholarship Program. Information concerning the minimum standards of such programs can be obtained from the Financial Aid Office.

Questions about the university’s satisfactory academic policy for the Carr Academic Scholarship Program, institutional scholarships or other endowed scholarships can be obtained from the Scholarship Programs Office.

For continued aid eligibility, a student must meet all three of the following SAP standards:

  1. Academic Standards Grade Point Average (GPA)
  2. Successful Completion Rate (SCH)
  3. Maximum Time Frame (MAX)

The Financial Aid Office will review SAP progress at the end of every spring semester when grades are posted of every enrolled student, regardless of whether they received financial aid.

Students’ academic progress will be reviewed to ensure that they are meeting the following criteria:

1. Cumulative Overall Grade Point Average (GPA):

Graduate-level courses assigned a pass/fail grade may require individual review.

Instructions on how to check your GPA in RamPort

2. Successful completion of all attempted course work for all periods of enrollment (cumulative), even those for which the student did not receive financial aid (SCH):

The following are considered credit hours attempted, but not successfully completed and/or earned:

  1. Grades of F or NC for undergraduate-level students
  2. Grades of F, NP or PR for graduate-level students
  3. Course Withdrawals
  4. Course Incompletes
  5. Remedial coursework
  6. Repeated coursework

Instructions on how to check your completion rate in RamPort

3. Maximum time frame - total attempted hours does not exceed 150% of the published length of the program of study (MAX):

Students working on multiple majors and/or degrees within their program of study will be limited to the cumulative attempted hours as indicated above.

Financial Aid Satisfactory Academic Progress Defined:

A student who fails to complete a single course or has a complete withdrawal from Angelo State University after receiving financial aid may be automatically placed on suspension.

STUDENT RESPONSIBILITY

Students are held responsible for reading and understanding the Satisfactory Academic Progress eligibility requirements and knowing their status at the end of each semester. If questions arise, contact the Financial Aid Office of at 325-942-2246.  *Please note: Financial Aid probation and suspension are separate from ACADEMIC probation and suspension.*                

Academic circumstances that affect your eligibility:

Financial Aid for Repeated Coursework

Recent federal regulations change the way enrollment status is determined for students who are repeating coursework in which they previously received a letter grade of D- or higher. An institution may pay a student one time for retaking previously-passed coursework. To determine a student’s enrollment status (full time vs. part time), the school may not include more than one retake of a previously passed course.

Example: Two years ago, Sam enrolled in a three-hour Applied Mathematics course and received a grade of D-. Sam took the same course again last year and received a grade of C-. His major requires that he pass the class with a C or better, so Sam decides to take the course again this semester. Sam is enrolled in nine hours of other coursework, plus the Applied Math class, for a total of 12 hours. The three hours of that class are NOT included in determining Sam’s enrollment status for the current semester because it is the second time he is repeating a class in which he previously received a “passing” grade. Sam would be paid financial aid as a part-time student because he is enrolled in 12 hours minus the three hours of the course he’s repeating for the second time, which do not count. For financial aid purposes, Sam is enrolled in nine eligible hours.

Helpful Information to consider when you are notified that you are not making SAP:

Reestablishing Financial Aid Eligibility and the Appeals Process

Students who do not meet the satisfactory academic progress requirements will lose their financial aid eligibility. They will be notified via email to their ASU email address of their status by the Financial Aid Office. Students should be prepared to pay tuition, fees and other educational expenses on their own until they have applied for and been approved to received financial aid.

Reestablishing Financial Aid Eligibility - At Your Own Expense

Students terminated from receiving financial aid can reestablish eligibility by successfully completing the required number of credit hours and by attaining the overall required grade point average by the end of the next semester without financial aid. Students pursuing this option will need to file a SAP review request with the Financial Aid Office before the first day of classes for the semester you are requesting your aid reinstated. If you do not file the SAP review request before the first class day, you will be required to secure payment on your own for that semester, and your SAP review request will be processed after the first week of classes. Please note that the hours completed on your own must correct your particular deficiency(s). Paying on your own does not automatically qualify you for aid eligibility for subsequent semesters.

Reestablishing Financial Aid Eligibility - Special Circumstance Appeal

Students that believe they have a special circumstance that led to their unsatisfactory progress may file an appeal with the Financial Aid Office to be reviewed by an appellate committee.

Special Circumstances

Some examples of special circumstances are the death of a close friend or family member, hospitalization or serious illness, legal issues, familial issues, loss of employment or other events of that magnitude over which you had no control.

Not Special Circumstances

Examples of things that are not special circumstances are pursuing a second or subsequent bachelor’s or master’s degree, changing majors or “needing” financial aid.

To assist the appeals committee with the review of your appeal, you are requested to provide sufficient documentation to explain your extenuating circumstance at the time of your appeal. Appeals received without documentation will be marked incomplete. All future financial aid will be terminated.

Appeals must include a detailed description of the extenuating circumstances that occurred during the semester in which the student failed to meet this policy. The appeal must also include:

  1. Any and all necessary documentation to support the existence of circumstances
  2. Description and evidence that the circumstances have been resolved

Extenuating circumstance appeals that are submitted without the necessary documentation will be marked incomplete and will not be processed. All future financial aid will be terminated. The decision on the appeal is final and may not be disputed. All decisions on financial aid appeals will be sent to your ASU email address.