The week prior to each standard fall, spring, summer I, or summer II semester is Add-Only Week. Please note that you will be able to add courses, but you will not be able to drop or make schedule changes that require dropping and switching a course during that time. The payment deadline for the semester is the Thursday prior to the first day of classes by 5 p.m. Central Time, and registration will be shut down from 5 p.m. to midnight. Registration will reopen for all schedule changes the next day (Friday).
Please refer to the Academic Calendar for all important dates including registration, add-only week, payment deadlines, census, and last day to drop/withdraw for each semester or part of term.
It is strongly recommended to communicate ALL changes to third-party payers such as Scholarships, VETS Center, Financial Aid, etc.
Time Frames for Online Registration Changes and When to Use Drop or Withdrawal Form
Semester or Part of Term
Length of Course
Register or Add/Drop Period in Online Self-service Registration System
Period to Submit Drop or Withdrawal Form
Standard Fall/Spring Semester
16-Weeks
Up to and including the 4th Class Day*
5th Class Day to Last Day to Drop/Withdraw
First/Second Eight Weeks
8-Weeks
Up to and including the 2nd Class Day
3rd Class Day to Last Day to Drop/Withdraw
Standard Summer Semester
5-Weeks
Up to and including the 2nd Class Day
3rd Class Day to Last Day to Drop/Withdraw
Mini-Session**
3-Weeks
Up to and including the 1st Class Day
2nd Class Day to Last Day to Drop/Withdraw
*Class Day refers to the number of days in a semester, not the actual number of class meetings. For example, if a semester starts on a Monday and class meets MWF, Friday is the 5th Class Day since it is the 5th day of the semester.
**Mini-Sessions can be created for any length of time. Please double check Length of Course to determine registration dates and deadlines.
Important Registration Information
Drop – Dropping a single course (or courses) in a semester, but you still have at least one course remaining
Withdrawal – Dropping ALL courses during a semester (you go down to zero credit hours in the semester)
Courses may not be dropped during Add-Only Week, the week prior to each semester; otherwise, courses may be added through the 4
th
Class Day of a 16-week fall or spring semester or through the 2
nd
Class Day of an 8-week course or summer semester. Refer to the Academic Calendar for last day to register or make schedule changes (see table above).
Click the “Registration” link under Tools > Student Tools.
Select “Register for Classes.”
Choose the section to add and click on the “Register” button.
Make sure the course shows up as “Web Registered” on your Current Schedule. If not, you will see registration errors that explain why you were not registered for the course.
To drop a course during Register or Add/Drop Period:
Note that all drops after census will go on your transcript as a “W” or “QW” and undergraduate students may not exceed six course drops (TEC 51.907) throughout their higher education career while enrolled at a state-funded college or university.
A student is considered to be withdrawn when the student drops all courses during the semester. In order to withdraw, students must complete the Course Drop and Withdrawal Request Form. Withdrawing after classes start, regardless of attendance, will incur a charge. See the withdrawals and refunds page for details.
Date of Record, or Census Date, varies according to the length of the course.
Most Common Census Dates
Length of Course
Census Date
16-week course (Standard Fall or Spring Semester)
12th Class Day
8-week course (1st or 2nd 8-week courses)
6th Class Day
5-week course (Standard Summer I or II Semester)
4th Class Day
“W” period is referring to the time from Census to the published Last Day to Drop/Withdraw where a student will receive a non-punitive grade of “W” or “QW” on their transcript for all drops and/or semester withdrawal.
Each course has a set date as the Last Day to Drop/Withdraw. All dates for standard semesters or parts of term are published on the Academic Calendar. If you have a mini-session course, please call the Registrar’s Office at 325-942-2043 to confirm the Last Day to Drop/Withdraw for that course.
If you have extenuating circumstances and you need to request to drop or withdraw after the Last Day to Drop/Withdraw, you must fill out and submit the “Late Drop or Withdrawal Appeal” form in your RamPort. You must also provide appropriate documentation or the request will be automatically denied.
Examples of criteria that are NOT considered extenuating circumstances for a late drop/withdrawal appeal are stopped attending, not earning desired grade, dissatisfaction with instructor and/or course, or lack of knowledge about college policy.
