Part I: Policies Applicable to all Residential Students
- Property shall be considered abandoned if the University comes into possession of the property and if it seems that the owner has thrown it away or has voluntarily left without any intent or expectation to regain ownership of said property. In these situations, Housing and Residential Programs staff will inventory and pack up the abandoned property and store it for a period of 30 days while attempts are made to contact the resident to collect it. If the property remains unclaimed, it will be disposed of after the 30 day period. Food items or other items that present cleaning, health or pest control issues will be disposed of immediately and not stored. Administrative charges may apply.
Residence Halls not Vanderventer - Possession, use, or consumption of alcoholic beverages is prohibited in Centennial Village, Plaza Verde, Texan Hall, Robert Massie Hall, Mary P. Massie Hall, and Carr Hall regardless of the resident’s or guest’s age.
Vanderventer - Under the following conditions alcohol may be permitted at Vanderventer Apartments if:
Alcohol Contract - Only upon complication of the Vanderventer Alcohol Contract will the possession, use, or consumption of alcoholic beverages is permitted in the individual units of the Vanderventer Apartments, provided that ALL of the student residents, and any guests of the apartment resident host, are twenty-one years of age or older. Alcohol may NOT be possessed, used, or consumed if ANY of the residents or guests present are minors. Exercise of this privilege must not result in a disturbance or disruption to other residents of the building or damage to property or persons. Contracts can be filled out in the presence of the Vanderventer Apartment Area Coordinator.
Excessive Amounts of Alcohol - No kegs, or excessive amounts of alcoholic beverages are permitted in any on-campus housing property.
Consumption of Alcohol outside of Individual Units - The consumption of alcoholic beverages is prohibited in all other areas, including but not limited to the patio area, recreational areas, lobbies, balconies, corridors, walkways, laundry room, and areas outside of the apartments or residence halls. Possession of alcoholic beverages outside the living unit of the Vanderventer Apartments is permitted only in the process of transporting the beverages into a resident’s living unit. The beverages must be transported in a covered container, i.e., paper sack, cardboard box, etc. No open containers are permitted.
Display of Container - The possession or display of empty or “decorative” alcoholic beverage containers, both inside and/or visible from the outside of the student’s room is prohibited.
Promoting Alcoholic Beverages - Promotional materials (posters, newspapers, etc.) advertising activities at any residence hall or Vanderventer Apartments shall not contain statements promoting or encouraging the use of alcoholic beverages.
ANIMALS IN RESIDENTIAL FACILITIES
Pets - PETS ARE NOT ALLOWED in any residential facility, due to the need for tight controls in the areas of health and sanitation, and concern for the welfare of animals. This applies to residents as well as guests. You may, however, keep one small aquarium of fish in your room. The aquarium may not exceed 20 gallons in volume.
Emotional Support Animals - Must be approved prior to being brought into any residential facility. Specific information regarding the University’s policy for emotional support animals (which can be enforced by any university official) may be obtained from the Office of Student Affairs in the University Center. Any Emotional Support Animals that have not been approved by the university ADA services office and the Director of Housing and Residential Programs will be asked to be removed immediately and may incur both disciplinary and/or administrative charges.
Service Animals - are not pets and in accordance with ADA regulations are permitted in the residential facilities. Specific information regarding the University’s policy for service animals may be obtained from the Office of Student Affairs in the University Center.
Unauthorized Animals - Including pets and ESAs that have not gone through the above approval process prior to entering the residence halls are subject to disciplinary action and fines.
BICYCLES - You may not ride or store your bicycle inside your room or other interior residence hall areas. Bicycles left in or secured to areas other than designated bike racks may be removed at the owner’s expense. Bicycles left secured to bike racks or other areas after the end of the academic year will be considered abandoned and removed unless they are properly registered and tagged.
Regular Cleaning - Regular cleaning of your room is a must. Disputes over cleanliness standards in the room are a primary source of roommate conflicts, and inconsistent cleaning behaviors can impact the condition of the facilities.
Student Cleaning Responsibilities - If you are having difficulty coming to an agreement with your roommates / suite mates about an equitable cleaning schedule, please contact your Resident Assistant. Your Resident Assistant will be able to offer suggestions and assistance in talking about it. In extreme cases, the Area Coordinator may be required to arbitrate disputes about cleaning and impose an equitable cleaning schedule and/or impose a disciplinary sanction. A list of cleaning and damage charges is available from your Hall front desk. Cleaning charges have been determined in consultation with our cleaning contractor and are based on the assumption that the majority of students do a satisfactory job keeping the rooms clean—particularly at check out. Cleaning charges are subject to change without prior notice
COMMON AREAS, LOBBIES, STUDY ROOMS, AND RECREATIONAL AREAS
Common Areas - Common area furnishings are there for the enjoyment and use of all members of the residence hall community. Individual students may not move or remove common area furnishings (i.e. couches, tables, chairs, electronic equipment, etc.). Students found to have removed furnishings from common areas may be assessed disciplinary fines or other appropriate action. Vandalism and damages beyond normal wear and tear in common areas may result in community / group charges to all members of the floor or building when the responsible individual(s) cannot be identified. Please be considerate of your fellow residents by taking good care of the facility and furnishings and by reporting problems or incidents of vandalism to the staff promptly and encouraging others to do the same.
Rec Area, Laundry, Lobbies, & Outside Areas - Recreation areas, laundry facilities, lobbies, and outside areas are intended for the individual and group use of the residents in that particular living area. Organizations wishing to use the common areas in the residence halls must obtain permission from the Director of Housing and Residential Programs or his/her designee (in most cases the supervising Area Coordinator serves as the designee). Reservations may be requested by contacting the supervising Area Coordinator through the appropriate Front Desk.
Cooking in Rooms - Full-fledged cooking in residence hall rooms is not allowed. Part of your room furniture includes a MicroFridge* (fridge, freezer, microwave combination) unit. Housing and Residential Programs does NOT allow other food preparation appliances in our facilities. *Because they come equipped with full kitchens, MicroFridges are not supplied in the Vanderventer Apartment units.
Carr Hall Kitchen - A community kitchen is available in Carr Hall for Carr Hall residents. When using the community kitchen, please remember to clean up after yourself and encourage your fellow community members to do likewise. In the event that individuals and/or the community are not maintaining adequate cleaning and care of the community kitchen, the supervising Housing and Residential Programs staff member may take appropriate disciplinary action that may range from community warning to community billing for cleaning of the area and/or suspension of community area kitchen privileges. If you see someone abusing the community kitchen area, please report it to your hall staff.
BBQs - Residents who wish to barbecue, may do so only in areas established for this purpose and on the grills provided by Housing and Residential Programs. Use of provided BBQ grills is subject to restriction based on local “burn ban” or related statute/status.
DRUGS AND NARCOTICS
A student who has been found responsible for the illegal possession, use, sale, or distribution of any drug, narcotic, or controlled substance, whether the infraction is found to have occurred on or off campus, shall be subject to disciplinary action. See the Code of Student Conduct for additional information.
Elevators are provided at Centennial Village, Plaza Verde, and Texan Hall. Residents are expected to exercise appropriate care and good judgment in the use of the elevators. Misusing or tampering with the elevators will be grounds for disciplinary action and students may be held financially responsible for damage.
Fire/Safety Systems - Interference with fire and/or safety controls or devices may constitute immediate disciplinary action. Do not hang, tape, or otherwise adhere items to fire/safety systems. In addition, students found to have tampered with fire and/or safety equipment, including smoke detectors, fire suppression equipment, cameras, or doors, will be will be responsible for the costs (if any) for materials and labor required to restore the device to service.
False Alarm - Students found to have deliberately and knowingly initiated a false alarm (bombing, fire, or other emergency may be subject to immediate eviction from campus housing and/or suspension from the university.
Emergency Procedures - Residents are expected to comply with procedures established to promote safety in the residence facilities. In the event of fire alarm, tornado warning, bomb threat, or other such emergency, residents are expected to evacuate or move to safe areas in accordance with the evacuation plan for their living area.
Heat Producing Devices
Electrical Devices/Appliances - Appliances and/or electrical devices with open heating elements or which produce excessive heat are a potential fire hazards and therefore prohibited. *If you have questions about whether or not something is allowed, please check with your Area Coordinator or the Housing and Residential Programs Office.
Prohibited appliances/heat producing devices include but are not limited to: refrigerators and microwave ovens (other than those supplied by the University), crock-pots, rice cookers, grills, toasters, toaster ovens, hot plates, halogen lights, lava lamps, personal heaters.
Extension Cords/Surge Protectors - extension cords are not permitted for use in University housing. You must use UL rated surge protectors, and surge protectors cannot be “daisy chained” or “piggy backed” on one another.
Decorative Lights - Light strings and other decorative lighting cannot be hung on doors, but can be used in moderation in individual rooms. Lights cannot be left on and unattended.
Candles - Objects which produce excessive heat; have an open flame, or which smolder (i.e. candles, incense, halogen lights, candle warmers, Scentsy etc.) are prohibited in University residence halls and apartments. Possession or use of these or similar devices in the Residence Hall, or Vanderventer Apartments will result in disciplinary action including the assessment of fines.
Fire Works/Explosives/Flammable Materials - The storage, unauthorized use, possession, ignition, or detonation of any explosive device, fireworks, liquid, gas, substance, or object which is flammable or which could cause damage by fire or explosion to persons or property on University property is prohibited.
Gambling, wagering, gaming, and bookmaking, as defined by federal, state, local laws, and/or Angelo State University policy are prohibited on University premises involving the use of University equipment or services.
Involvement in hazing, in any form, is a violation of University policy and State law.
Hanging Pictures - When putting up pictures and posters on the walls, please do not use methods that will permanently damage the wall surface. We also ask that you be reasonable in the amount of items that are hung on the walls. Excessive decorating may result in a penalty charge being assessed to repair and paint the wall(s). Students are not permitted to paint the walls themselves. The use of nail, thumb tacks, or staples are prohibited and will request in a penalty charge.
Room Furnishings - Some or all of the furniture in your room may be moveable. When moving furniture, be careful not to mar the walls, scratch the floors, or damage the furniture. Please do not dismantle any of the furniture in your room. Students may adjust the height of their bed. Please see your Resident Assistant for assistance or instruction so that you don’t damage the bed in the process. The furniture in the room must stay in the room. You may add additional pieces as space allows but you may not remove any. If there is a problem with any of your room furnishings, please report it to your hall staff or front desk immediately.
Obstructed Access - To ensure compliance with fire and safety codes, unobstructed access into and out of your room must be maintained. (Unobstructed access means that the door to your room must swing open fully). When arranging your room, please do not block doorways or inhibit entrance or egress in a way that may interfere with emergency personnel response. Additionally, you may not hang items such as flags or netting from the ceiling, they may inhibit the smoke flow and dangerously delay activation of the smoke alarm in the event of a fire.
Windows - Window coverings (see section I.Y.2)
Items Outside of Room - We ask that you not place or leave items outside of your room or apartment. Old furniture, trash, etc. can block access, attract pests, and detract from the aesthetics of the area and may subject you to disciplinary action and/or a charge for removal of the item(s).
Cleaning in Vanderventer - Special note to Vanderventer Residents: Only use cleaning products designed for use on stainless steel appliances, glass/flat top cooking ranges and wood laminate flooring.
Damage Charges - Per the Student Housing Contract (Section IX.E) Residents agree to pay for any damages incurred to the premises during occupancy (including group damage billing) and for all expenses incurred by the University in restoring the room/apartment and its contents to clean and good condition, as determined by the designated Housing & Residential Programs staff, save reasonable wear and tear and acts of nature or otherwise reasonably beyond the resident’s control.
LAUNDRY MACHINE USE
Sharing with Non-Residents - Residential Laundry machines are for RESIDENTS ONLY. Residents may not “share” this privilege to their off campus or non-resident friends. Residents found to be abusing this service by allowing non-residential students to use residential laundry machines will be subject to disciplinary action which may include the resident forfeiting their laundry privilege in the residence halls and/or financial restitution.
Courteous Use - It is our expectation that residents are courteous of others who may be waiting to use the machines by promptly removing your laundry from washers and dryers.
Unattended Clothes - Unfortunately, unattended clothes sometimes “disappear” from the laundry room. As such, we strongly encourage you to monitor the cycle times and not leave your laundry.
PERSONAL PROPERTY (RENTERS INSURANCE)
Housing & Residential Programs assumes no financial responsibility for loss or damage to personal items. We strongly encourage you to carry renter’s insurance or to see if you may be covered under your family’s homeowner’s policy. Unfortunately, accidents and unforeseen events sometimes happen. While we work closely with our Facilities Management department to keep our facilities in good working order, no system is without potential for problems, either as a result of system failure or deliberate or accidental actions by individual(s).
PRIVACY OF STUDENT OCCUPIED ROOMS
The privacy of student residential units in University housing will be respected, and no unit shall be entered without knocking except in the case of emergencies. In the absence of occupants, authorized University personnel may enter units for routine inventory, maintenance and repair, and health or safety inspections. Authorized University personnel may conduct a search of a student’s residential unit to determine compliance with University regulations and policies or federal, State, and local law where there is reasonable cause to believe that a violation has occurred or is taking place.
Students, staff, and guests are expected to interact with members of the community in a way that is respectful and supportive of the educational goals of the institution. Behavior that is likely to undermine the dignity, self-esteem, or productivity of any student, staff member, or guest is unacceptable. Disrespectful actions may be followed by disciplinary actions. I.R
SAFETY AND SECURITY
Identification - Students are required to comply with all requests of identity verification from university officials. Providing false identification, or allowing your guests to provide false identification information, or failing to provide identification will result in disciplinary action and/or the possibility of police involvement if necessary to ascertain proper identification.
Remote Access - Granting or remotely opening University housing doors to allow an individual access to the building, other than yourself, is strictly prohibited.
Room Key, Card Access and Credentials - It is strictly prohibited to give your room keys, ASU OneCard, Campus ID (CID), username and/or password to anyone else, hide them outside of your room, or share your access code. Duplication of University keys is prohibited. If you lose your key(s) or ID card, please report it immediately so the lock may be changed, and new keys issued or the card deactivated. Violation of the Remote Access, Room Key, Card Access and Credentials policy will subject you to disciplinary action and/or financial penalties up to and including the possibility of eviction from University housing or suspension from the University.
SMOKING, VAPING, AND TOBACCO USE POLICY
Use in Residence Halls - Vaping, Smoking, and/or the use of other tobacco products is prohibited in individual rooms, in lobbies, or other community areas. All residence facilities are designated “Tobacco Free.”
Prohibited Locations - Vaping, Smoking, and/or the use of other tobacco products is prohibited within 50 feet of any entrance-way, exit, open window, or air intake of the building.
SALES AND SOLICITATION
Prohibited - Sales and Solicitation is prohibited in residential facilities (including door to door). The residence halls and Vanderventer apartments are not public places.
Private Business/Commercial - Student rooms may not be used for business or commercial purposes.
Advertisement/Public Posting - Posting any information in the residence halls must have the approval of the Director of Housing and Residential Programs or designee.
As members of a community of adult scholars, it is our expectation that all residents be free of harassment and intimidation in the residence halls. We expect students to conduct themselves with maturity and respect in dealing with interpersonal conflict and to seek the assistance of the staff when needed in order to peaceably resolve differences. Consequently, any student who uses or attempts to use threats, coercion, harassment, or intimidation (real or implied) against another student will be subject to immediate disciplinary action.
Residents may not dispose of their trash in the common area trash cans. Residents are responsible for disposing of their trash regularly and in the proper area (dumpsters are located close to or in the parking lot(s) near each residence hall). Improper disposal of trash and/or littering of the residential areas may result in disciplinary action including the assessment of a disciplinary fine.
VISITATION/GUEST POLICY/QUIET HOURS
Guests - Guests are defined, as anyone not assigned to the room in which they are visiting. Non-resident guests will be defined as anyone not assigned to the building in which they are visiting and may be subject to additional escort procedures. The number of guests in individual living units per host may not exceed three (3) persons at one time.
Overnight Guests - In consideration of building security and roommate/suitemate rights to privacy, overnight guests are prohibited in the residence halls and Vanderventer Apartments.
Escort Policy - The host resident must escort and be responsible for the conduct of their guests at all times. Visitors and residents are expected to comply with staff direction and to present identification when requested to do so. Guests are expected to abide by university and Housing and Residential Programs policies while visiting in the Halls.
Visitation - The visitation policy exists to help maintain an environment supportive of and conducive to a learning community and the academic mission of the institution.
Privacy - Roommate and suitemate rights to privacy and quiet for study will be respected and take precedence over the visitation privilege. Housing and Residential Programs expects students to exhibit mutual respect by talking about visitation expectations with their roommates and suitemates.
Applies To - The visitation policy will apply to any and all guests of a resident.
Lobbies - The floor lobbies in all residence halls are 24-hour visitation zones. Residents and their guests may visit in these areas at any time as long as these areas are not reserved for a previously scheduled program or activity; and as long as the visit does not create a disturbance or interfere with the common area intention of these lobbies.
Guidelines - Visitation hours listed are maximum allowed times and may be altered, restricted or suspended by individual room, floor, or building, in the event of roommate conflict, abuse of the privilege, or disruption to the community or room/suite. Such suspensions or restrictions of visitation privileges will be in accordance with established disciplinary procedures and will only be authorized by the appropriate Housing and Residential Programs professional staff member.
Residence Halls - Visitation for Carr Hall, Centennial Village, Mary P. Massie Hall, Robert Massie Hall, Plaza Verde, and Texan Hall are as follows:
- Sunday - Thursday - 8 a.m. - 12 midnight
- Friday - Saturday - 8 a.m. - 2 a.m.
- Visitation hours the week prior to Finals week will be: 10:00am - 5:00pm (Sunday - Saturday)
- There are no visitation hours during Finals week
Vanderventer Apartments - Visitation for the Vanderventer Apartments are as follows:
- 24 Hour visitation: (Co-habitation prohibited.)
Co-habitation - Co-habitation is prohibited. Generally speaking, co-habitation may be defined as an additional, unassigned person staying in the room overnight or for an unreasonable length of time; the presence of personal belongings in the room not belonging to an assigned resident of the room; evidence that the guest has spent the night in the room, indication that the presence of the guest is for unreasonable periods of time or time of day; indication that the presence of the guest is causing a disruption for any occupants of the room or suite or infringing on the privacy of the unit or community. The Area Coordinator or other appropriate Housing and Residential Programs professional will make the determination of “co-habitation” versus “visitation.”
Quiet Hours - Quiet hours violations and/or a pattern of creating a disruption to the community regardless of the time of day will result in disciplinary action. Quiet hours will be in effect during the following hours:
- Sunday - Thursday 10 p.m. - 8 a.m.
- Friday - Saturday Midnight - 8 a.m.
Quiet Hours will be in effect 24 hours a day during finals week.
Courtesy Hours - The right to quiet for study and sleep takes precedence regardless of the time of day. If your roommate, a neighbor or staff member asks you keep the noise level down, it is our expectation that you will comply with requests for reasonable levels of quiet.
Prohibited - Texas state law prohibits weapons on all state property including Angelo State University. In the residence halls, weapons are defined as but not limited to: handguns, shotguns, rifles, stun guns, air soft guns, paint guns, pellet guns, darts, switchblades, knives (excluding standard pocket knives), bows and arrows, explosive devices, and designated martial arts equipment. Ammunition for any type of firearm is also prohibited.
Concealed Carry - Angelo State University requires that students living in university residential facilities who possess a valid CHL or LTC and who possess a handgun in that facility must secure the firearm in such a manner that it is not readily available to anyone except the permit holder. The method by which it is secured must provide some sort of locking mechanism that cannot be breached without excessive force. Examples include approved gun safes, cable locking mechanisms, or other devices which could reasonably be construed to prevent access to the firearm by anyone other than the owner.
Prohibited Use - Windows may not be used as an entrance to or exit from the building. Window screens (where applicable) must remain secured to the window. Residents found to have removed the screens or to have entered or exited the building via any window, or to have allowed visitors or guests to do so, will be subject to disciplinary action.
Window Decorations - Window coverings are provided in all areas for privacy and protection from the heat of the sun. We ask that you not hang or display items in your windows that are visible from the outside (foil, flags, blankets, paper, etc.). The only exception to this is that appropriate seasonal holiday decorations are permitted as long as they comply with appropriate safety codes and do not detract from the appearance of the building. Seasonal decorations should be removed promptly when the holiday has passed.
HEALTH & WELLNESS UPDATES
Health and Wellness - When the need arises to maintain the Health and Wellness of residents, those standards, requirements, and restrictions supersede all other Housing Policies until it is determined there is no longer a threat to public health by proper authorities. University requires students to comply with all guidance set forth pertaining to the Heal and Wellness of the campus community.
Part II: Emergency Procedures Applicable to all Residential Students
EVACUATION PLANS - (Fire, Bomb, Gas)
- NOTIFICATION of residents to evacuate the residence hall will be given by the Residence Hall Staff or University Police. The public address or alarm system will be utilized if time permits.
- Residents will proceed to exit the building in an orderly manner by following the emergency evacuation routes posted throughout the buildings.
- Residents will move in a calm and orderly fashion to the designated Emergency Assembly Area. A map of Emergency Assembly Areas can be found on the University Police Department web page at: https://www.angelo.edu/content/files/19248-evacuation-map
- EMERGENCY ASSEMBLY AREAS:
- Emergency assembly areas are designed to be temporary staging areas in the event a building is evacuated for an extended period of time. Emergency assembly areas provide a safe and coordinated place to meet in the event of a major incident. These areas will be manned by police and emergency personnel who will assist in providing further information and instructions.
Carr Hall residents will assemble near Emergency Call box 101 located North of Carr Hall and East of Centennial Village.
Centennial Village will assemble near Emergency Call Box 113 in the parking lot area.
- Residents of the following Residence Halls will assemble near Call Box 105 on the campus Green, near the Pavilion:
Mary Massie Hall
Robert Massie Hall
- Residents of Vanderventer Apartments will assemble near Call box 110 in the parking lot area near Mary Massie Hall
- In the event that a tornado WARNING is issued, residents are expected to immediately cooperate with the directions of the staff and the following tornado shelter plan “shelter in place”.
- Residents in Carr Hall will proceed in an orderly manner to the first floor interior hallway between rooms 103 and 117 and stay away from all windows and glass.
- Residents in Mary Massie Hall will move to the first floor hallway between rooms 103 and 123. Residents in Robert Massie Hall will move to the first floor hallway between rooms 103 and 123.
- Residents of Plaza Verde will move to the first floor hallway of their respective buildings (i.e., 1-4) between rooms 1106 and 1116. For example, Plaza Verde 2 would move to the hallway between rooms 2106 and 2116. If in Plaza Verde Clubhouse, move to first floor interior offices and programming room.
Residents of Vanderventer Apartments will move to the first floor rooms.
- Residents of Texan Hall will move to the first floor hallways of their respective buildings (i.e., A-D) between rooms 105 and 125. For example, Texan Hall A would move to the hallway between rooms A105 and A125.
- Residents of Centennial Village B Wing will move to the hallway between B107 and B111 or between B116 and B118. Residents of Centennial Village C Wing will move to the hallway between C107 and C113. Residents of Centennial Village E Wing will move to the hallway between E109 and E116. Residents of Centennial Village F Wing will move to the hallway between F101 and F116. Residents of Centennial Village G Wing will move to the hallway between G101 and G113. If in the commons area, please move to D103 hallway away from windows and glass.
- NOTE: Failure to comply with emergency procedures put you and possibly others at great risk. For this reason we take these procedures very seriously and expect your full cooperation during drill and other alarms. Failure to comply with emergency procedures may result in disciplinary action, fines, and/or other legal action where a violation of federal or state law occurs.
- Abnormal behavior may be displayed by someone who is threatening physical harm to themselves or others, appears to be out of touch with reality, or is acting irrational. The person could be having a psychological crisis or be under the influence of alcohol or drugs. Approach the situation by focusing on the person’s behavior and its consequences, and follow the guidelines below.
- Illogical or Irrational Behavior:
- Have someone notify a staff member about the situation.
- Stay calm and stay with the person.
- Have someone notify University Police and provide the following information:
- Description of the situation and location
- Description of the disruptive individual and observed symptoms/behaviors
- Names of individuals involved
- Be supportive/compassionate until help arrives.
- Maintain a safe distance and do not confront or try to detain the individual.
- Do not argue with or aggravate the individual.
- Have someone meet University Police to direct them to the scene and provide information.
- Attempting to Harm Themselves or Others:
- Have someone notify a staff member about the situation.
- Stay calm and try to assist the injured.
- Call 9-1-1 if victims require medical treatment.
- Have someone notify University Police and provide the following information:
- Description of the situation and location
- Description of the disruptive individual and observed symptoms/behaviors
- Names of individuals involved
- Names of injured and description of injuries
- Provide first aid/CPR if you have been trained and/or feel comfortable.
- Have someone meet University Police and other emergency personnel to direct them to the scene and provide information.
- Facilities Management should be immediately notified of incidents that affect the facility infrastructure.
- During normal business hours: 325-942-2355
- After normal business hours: 325-942-2071
- Power Failure:
- Notify a staff member if the power failure is not building-wide.
- If you are instructed to evacuate the facility:
- Leave using the nearest stairwell/exit.
- Do not use elevators.
- Laboratory personnel should secure chemicals to prevent vapors from reaching hazardous concentration levels.
- Do not turn off electricity while standing in water.
- Immediately stop using electrical devices.
- If a sink or toilet is the source, attempt to shut off the source and notify a staff member immediately.
- If you are instructed to evacuate the building:
- Exit using the nearest stairwell.
- Avoid areas of standing or rushing water.
- Do not use elevators.
- Bulky, lopsided, rigid, or uneven.
- Missing postage or return address.
- Incorrect titles or misspelled labels.
- Leaks, stains, powders, or protruding items.
- Contains a ticking, vibration, or other sound.
- Do not handle/disturb, and slowly move away.
- Record the location, description and mailer’s and addressee’s names and addresses.
- Clear immediate area/room of all persons.
- Notify University Police at 325-942-2071.
- If the package has emitted a powder or substance:
- Instruct people in immediate area to wash exposed skin with soap and water.
- Record names of these people and direct to a designated safe area to await instructions.
- Turn off HVAC system and cordon off area.
- Bomb threats are usually received via telephone.
- Stay calm and pay attention to details.
- Write down information as the caller says it and take accurate notes, including:
- The exact time of the call
- The exact words the caller used
- Ask the caller the following questions and attempt to get the information passively:
- When is the bomb going to explode?
- What does the bomb look like?
- Where is the bomb located?
- What kind of bomb is it?
- What will cause the bomb to explode?
- Did you place the bomb? Why?
- Where are you calling from?
- Where do you live?
- What is your name?
- Try to keep the caller on the phone as long as possible, and listen for and record the following:
- Age and gender of caller
- Speech pattern, accent or nationality
- Emotional state of the caller
- Background noises
- Anything to help determine the origin of the call
- Have another person call University Police to relay the caller information as it is recorded. Note: The person should be far enough away to not be overheard by the caller.
- Follow University Police instructions.
- Campus shooting incidents are highly unpredictable. A Code Blue emergency notification will be issued instructing the affected facilities/area or entire campus to implement Lockdown procedures. The proper reaction is dependent on the situation and a number of circumstances but the general concepts are: 1) run, 2) hide, or 3) fight. The following depicts these concepts and what to expect during an active shooter situation.
- Run Concept: The best option for survival may be to escape. Leave the area immediately, if safe to do so, and try to accomplish the following actions:
- Quickly and quietly move away from the danger.
- Notify anyone you encounter to exit the area.
- Call University Police to report the incident and provide the following information:
- Exact location and nature of incident
- Description of shooter (race, gender, clothing)
- Description of weapons (rifle, pistol)
- Number of injuries/fatalities
- Your exact location, name, and call back number
- Leave campus or wait in a safe place to be evacuated by police.
- Hide Concept: If you cannot exit the facility/area, implement lockdown procedures:
- Move to nearest room that can be secured.
- Lock doors and windows and close blinds and curtains.
- Turn off devices that emit light or sound.
- Seek protective cover behind large furniture.
- Do not answer the door or verbal inquiries.
- Call University Police to provide information.
- Reassure others and assist the injured.
- Wait for police to respond or for an “all clear” to be issued before leaving the room.
- Fight Concept: If you encounter the shooter and you cannot escape, consider taking the following actions:
- Do not make sudden movements or do anything to provoke the shooter.
- Respond to the shooter when questioned.
- A physical attack should be a last resort to preserve your life or the lives of others.
- Work together or alone to disable the shooter.
- Use aggression or improvised weapons.
- Police Response Concept: The primary objective is to locate and neutralize the shooter. Police will work to identify:
- The number, description, and location of shooters.
- The number and types of weapons.
- Police officers will:
- Engage suspects, if threatened.
- Treat everyone as a suspect.
- Not initially treat injured people or evacuate occupants.
- You can help police with search and clear operation protocols by doing the following:
- Do not run toward officers or scream or yell.
- When officers enter, drop to the floor, empty your hands and remain quiet.
- Keep your hands visible and obey commands.
- Expect to be put on the ground and searched.
- Post-Incident Actions:
- Emergency medical services will respond and treat the injured.
- Evacuation will be coordinated.
- People will be escorted to secure areas.
Part III: Housing Procedures Applicable to all Residential Students
Periods - Breaks are defined as the following periods during which classes are not offered:
Fall break: Period of days between the end of summer session two classes and the date the residence halls open for Academic year check-in;
Summer break: Period of days between the end of the standard academic year and prior to the date the residence halls open for summer session one check-in;
Winter break: Period of days between the last class day of the Fall Term and the date the residence halls open for Spring term check-in.
Eligibility - Residents are only eligible for BREAK HOUSING if they reside in university housing for a minimum of 25% of the subsequent academic term. Failure to meet the 25% occupancy may result in the assessment of Break Housing Charges. Residents desiring housing during break periods may request to stay in designated residence hall(s). Additional fee(s) may apply. Residents may be required to move to a different housing facility for the break.
Break Housing Charges - residents who cancel their housing, do not return to the university following Break Housing, or are released from their housing contract under any provision and have continued to occupy a residence hall room during any Break Housing period will pay $25.00 per day of occupancy after the end date of the previous term until the resident has followed established procedures for checking out of their room/apartment with hall staff.
Break Meals - Meal service will be provided for residents during any break and holiday periods including: Fall Break, Summer Break, Winter Break, and Spring Break, with at least 1 meal per day to be served, provided that resident has purchased or otherwise agreed to a GOLD meal plan both before and after the break period in question.
CHECKING IN TO YOUR ROOM/ROOM INVENTORY
- Prior to your arrival, a Housing and Residential Programs staff member made a thorough accounting of the condition of the room. As you review this form with your R.A., be sure to point out any additional damages or needed repairs. Once you’ve signed your name to the inventory, you assume responsibility for the condition of the room. Any damages not noted on the inventory form at the beginning of occupancy will be assumed to have occurred during occupancy with the possibility of damage or cleaning charges.
- The sooner you meet with your R.A. to review the inventory form, the better. To help expedite this process, the R.A. staff will be readily available during check-ins and the first week of school. If your R.A. is unable to contact you, your Area Coordinator will send you a letter or email to your ASU email account requesting that you schedule a room check by a specified date. If you fail to respond to this reminder, your inventory will be assumed to be correct and you will be held to that standard at check-out.
- Always Clean Policy: It is our expectation that every resident check into a clean room/suite. Because some residents move in earlier than others, please make sure that common areas in your suite or apartment are always clean. We will attempt to notify you in advance if you are to receive a new roommate so that you will have time to prepare. However, this is not always possible. If a new resident moves into a room/suite that is not acceptably prepared, the current occupant(s) will have twenty-four hours to clean the designated areas. Failure to do so will result in the assessment of cleaning charges.
CHECKING OUT OF YOUR ROOM
- This section will provide you with important information about moving in and out of your room…a process also known as checking in or out.
- Be sure you’re authorized to check out. Whenever you are completing a move, whether it is to move off-campus, or to another room on campus, all residents must go through formal check out procedures.
- Be sure you complete a proper check out with your R.A. This entails pre-scheduling a time to check out with your RA, going through the room inventory form, turning in keys to your RA, and signing all related paperwork. Failure to properly check-out may result in the assessment of a $50.00 improper check out fee & failure to return your key will result in the charge for key/lock replacement in your hall. NOTE: All of your belongings must be removed from your room and any necessary cleaning etc. completed before your RA can complete check out paperwork with you.
- Allow ample time for packing, moving and cleaning prior to your scheduled check-out appointment. Plan on at least four hours; more may be necessary if you have a lot of belongings to pack or if your room is particularly dirty.
- Know what is expected in terms of room condition. Check-out guidelines can be obtained from the front desk or from your R.A. don’t hesitate to ask the R.A. to walk through the room with you a few days before you’re scheduled to check out. (The R.A. will probably do this during the last room inspection of each semester or at the end of semester floor meeting.)
- Finally… clean, clean, clean! Failure to properly clean before final check-out will result in the assessment of penalty charges.
- If you are expecting charges or conflicts over charges, request a meeting ahead of time with your RA or Area Coordinator to discuss your concerns.
- There are a few things you should do to make sure you have the most current information:
- Check your ASU email daily!
- Check the ASU / Housing & Residential Programs web page frequently!
- Check the Housing & Residential Programs channel in RamPort. (You’ll find it under “Campus Life.”)
- Check the Housing & Residential Programs social media accounts FB, Twitter, Instagram
- Read notices sent to you from the Housing and Residential Programs Office or your Hall staff.
- Read flyers posted in the lobbies, on your R.A.’s bulletin board, and in public areas of your residence hall.
- Attend the mandatory floor meetings organized by your R.A.
- Your housing contract is for a space in our facilities; it is not for a specific room. We sometimes find that we have a number of rooms, where for various reasons only one resident is occupying the double room. We refer to this as an “accidental single.” To best utilize our space, we utilize a consolidation process during each of the long semesters. The process actually begins before some residents even arrive. Some of you may arrive to discover that the roommate you expected did not arrive and you received a new one. This is part of the consolidation process.
- At the beginning of the semester we put a “freeze” on any room change requests. This allows us time to verify that everyone has checked in and to begin accommodating any overflow or last minute arrivals. If you are in an “accidental single” as described above, you may be contacted by your Area Coordinator or the Assignments Coordinator in the main office, and informed of your options at that point. If we have the space, you may be offered the opportunity to pay the additional single room charge and keep the room as a single. If you decline the single, or if space does not permit it, you will be invited to attend a consolidation meeting. Attending the consolidation meeting allows you the opportunity to meet people and to find a roommate with whom you feel you would be most compatible. It also gives you the opportunity to negotiate with your new roommate who will move.
- If you have questions about the consolidation process, please talk with your Area Coordinator. If you choose not to attend the consolidation meeting and/or otherwise fail to respond to notices about the process, your Area Coordinator or the Assignments Coordinator will make a new assignment for you and you will be expected to cooperate by completing the move by the deadline you are given. Typically, the date of application for housing of each resident is the first factor considered. (Returning student status or earliest application; having priority to retain the room.) Other factors may also be considered as circumstances warrant. Failure to cooperate with the consolidation process may result in disciplinary action.
- Please read your Student Housing Contractual Agreement carefully and take special note of dates, deadlines, possible financial requirements and refund schedules.
- Your occupancy in campus housing has come about as the result of a contractual agreement between you and Angelo State University.
- The housing contract for New Students to campus housing is the standard academic year (August through May.) Renewal Students housing contract is August through December .Student residents are expected to fulfill their contractual obligation for the duration of the contract period.
- Liquidated Damage Charges
- The Student Housing Agreement is legally binding for the academic year. Students who enter into a Student Housing Contractual Agreement and then petition for early release from the contract may be assessed liquidated damages charges. (See Student Housing Contractual Agreement, X & XII) The deadline for payment of the liquidated damage charge (if applicable) for the academic year release is August 15th. Spring semester release is January 10th.
- The Liquidated Damages Charge may be waived for students who aren’t attending aren’t required to continue to live on campus; who will be getting married prior to the applicable semester and who provide proof of marriage; or who will be on an internship or student teaching requiring them to live out of town during the applicable semester. Please note, in these cases, you still need to submit a formal request for contract release form to the Housing and Residential Programs office.
- If you are locked out of your room, our staff will assist you in getting back in. If you get locked out at a time when the front desk is open, go to the front desk to have an RA unlock your room, or to obtain a temporary “tag” key. You will be required to present proper identification (student ID, Driver’s license etc.) to verify that you are the resident of that room, prior to the key being issued to you.
- The “tag key” must be returned to the front desk within 24 hours. Failure to return the tag key may result in key replacement and/or lock change charges.
- If you are locked out at a time when the desk is closed, contact the RA on duty. On-call Staff numbers are posted near the entrances and public phones of the buildings. You may be assessed a $5.00 charge for habitual after-hours lock outs.
- All students living on-campus are assigned a post office box at ASU Mail Services/post office, which is located near the tower in the Houston Harte University Center.
- Mail and/or packages are NOT delivered to or received at the Halls. This includes packages delivered by UPS, Federal Express (FedEx), Airborne Express, as well as United States Postal Service.
- Campus P.O Box addresses:
- Your Full Name
- ASU Station #_____,
- San Angelo, TX 76909
- If there’s work that needs to be done in your room, such as a broken switch plate cover or a slow draining shower, you can submit a non-emergency Work Order request by stopping by or calling your front desk. Non-emergency maintenance requests are attended to during regular business hours.
- If it is an after-hours emergency, please contact the Hall staff on duty immediately. Our maintenance staff will respond to emergencies at any time—even holidays or in the middle of the night in order to address critical problems. Repairs are made and services restored as quickly as possible. In the event that the emergency requires that we temporarily relocate you to another room so that repairs can be made, your Hall staff will assist you.
- Usually, the work will be completed by a member of the Facilities Management staff. In some instances, it is necessary for us to utilize the services of an outside contractor. University maintenance staff are carefully screened and trained professionals. When it is necessary to use outside contractors, a member of our maintenance staff may escort them while in a student room. University maintenance staff working in the residence halls will be wearing an ASU “uniform” work shirt and will have photo identification on them.
- If repair work is not completed in a satisfactory manner, please bring it to the attention of your Area Coordinator or the Housing and Residential Programs office (942-2035). Your Area Coordinator can follow up on your request and work to ensure speedy and appropriate action is taken. Residents will not be charged for repairs that are necessary due to normal wear and tear. You will be charged for damages that are the result of neglect or abuse on your part or your guest(s).
- All students who live on campus are required to carry a meal plan with the exception of Vanderventer Apartment residents.
- Requests to change your meal plan must be emailed to firstname.lastname@example.org during scheduled change request periods. Please see our website for dates. Generally speaking, change periods are the first week of class for the Fall & Spring Terms & the first day of class for Summer Terms.
- For specific information on available meal plans, please visit our website at https://www.angelo.edu/dept/residential_programs/meal_plans.php
- Students who live on campus are required to purchase a parking permit in order to park on campus. Students who register for and pay the appropriate parking fee, are issued “C” parking permits. “C” permits allow you to park in the residence hall lots only. Please consult the University’s Parking Regulations for information concerning permitted parking areas, parking fines, etc. A copy of the Parking Regulations is available on-line https://www.angelo.edu/services/parking_services/
- Visitors may be required to obtain a Visitor’s Permit and/or identify the student(s) to be visited. Visitors to the University residence halls and apartments may also be required at any time to identify themselves and designate the name(s) and location(s) of the students whom they are visiting.
- University Parking Services and/or the University Police may deny parking to any visitor and/or require that the visitor leave campus anytime a police officer has reason to believe that the presence of the individual on campus could lead to disruption or that the visitor does not appear to have a legitimate reason for being on the campus.
PERSONAL PROPERTY (RENTERS) INSURANCE
- We assume no financial responsibility for loss or damage to personal items. We strongly encourage you to carry renter’s insurance or to see if you may be covered under your family’s homeowner’s policy.
PRIVACY OF STUDENT OCCUPIED ROOMS
- The privacy of student residential units in University housing will be respected, and no unit shall be entered without knocking except in the case of emergencies. In the absence of occupants, authorized University personnel may enter units for routine inventory, maintenance and repair, and health or safety inspections. Authorized University personnel may conduct a search of a student’s residential unit to determine compliance with University regulations and policies or federal, State, and local law where there is reasonable cause to believe that a violation has occurred or is taking place.
- Residents living on campus during the spring semester have first priority of room assignment for the following academic year when they renew their housing contract/application during the Spring Renewal Process. Look for information about the renewal process in early February. Current residents who do NOT renew during the Renewal Process lose their priority status and will be assigned based on their date of application along with all other “new” applicants.
ROOM CHECKS (Check-in Follow Up / Check-out Preparation)
- To ensure proper upkeep of the facilities as well as to provide an opportunity for formal follow up with residents; residential staff conducts scheduled facilities checks of each and every room in their area.;
- The purpose of these inspections is threefold:
- To ensure that safety and sanitation standards are maintained.To verify that any needed repairs are being taken care of.
- To follow up on how the residents are adjusting to campus living i.e. roommate relationships, classes, etc.
- Signs will be posted prior to each check to remind you and you will also be reminded at your floor meetings. If the room/apartment is found to be in unsatisfactory condition in terms of cleaning, the occupants will have the opportunity for re-inspection within 24 hours. Should the room/apartment still be found unsatisfactory after re-inspection, a cleaning penalty will be assessed to the resident or residents and remedial cleaning may be completed by the contracted custodial crew. If roommate or suitemate problems are brought to the attention of the staff, a conference will be scheduled between the roommates, the RA, and Area Coordinator to try to resolve issues.
- If there is a problem, be willing to talk about it calmly, directly and be prepared to work on the problem together. It may be helpful to have your RA practice the conversation with you before you approach your roommate.
- Bigger issues such as study time, having guests in the room, borrowing each other’s stuff, etc.… need to be worked out at the beginning of the semester so that problems don’t arise later.
- There may be times when you and your roommate feel that you can’t talk to each other. In this case, it’s best to contact the Area Coordinator sooner rather than later. The staff in your Hall have been specially trained to help people work through difficult situations and can assist roommates in preparing a “Roommate Agreement” between all roommates.
WITHDRAWAL FROM THE UNIVERSITY
- Students must notify the Housing and Residential Programs Office if they withdraw from the University. Once a student requests to withdraw, he/she has 24 hours to completely check out of the room.
- Additionally, students who drop below full time status must obtain permission from Housing and Residential Programs Office to continue to live in on-campus housing.