Conference assistants are involved in servicing the housing, meeting and recreational needs of conference groups within the residence halls.
The conference assistants will work under the general supervision of the Assistant Director of Housing and under the day-to-day supervision of an Area Coordinator.
Attends staff meetings and training sessions.
Prepares residence halls for the summer (distributes pillows, blankets, etc).
Performs check-ins (inspects rooms, distributes keys and linens, prepares and processes check-in forms, etc).
Performs check-outs (collects linens and keys, processes paperwork, inventories linens, damaged and missing items, etc).
Checks meeting room set-ups. Delivers, sets up and removes audio-visual equipment when necessary.
Assists custodial staff with housekeeping.
Gives tours and serves as resource person for conference attendees.
Assists groups during their activities, as necessary.
Anticipates conference needs and problems. Takes or recommends action as appropriate.
Enters detailed activity reports in daily activity log throughout each shift.
Prepares residence halls for the approaching academic year (including the preparation of room condition reports).
Performs other duties as assigned.
Present a positive image of Angelo State University and the Office of Housing & Residential Programs.
Neat, clean appearance.
Excellent communication skills.
Team player who is willing to pitch in whenever a job needs to get done.
Dependable and follows through.
Ability to accept and follow directions.
Organized, detail-oriented and punctual.
Ability to work independently and flexibly.
Thorough knowledge of campus and community resources and facilities.
Strength and ability to lift a minimum of 30 lbs.
Ability to work standing up for a long period of time.
The summer conference assistants will receive $10 an hour. Also, a room cost waiver is offered for the summer session worked. There are two summer sessions, each lasting about eight weeks.
A normal work week is 20 hours. During the summer, the front desk work hours can range anywhere from 6 a.m. to 1 a.m., depending on the needs of our guests.
Work hours will be based on three normal shifts: morning, afternoon and evening, depending on workload and the number of groups on campus. Each conference assistant will work a variety of shifts throughout the summer. Weekly staff meetings are mandatory, even if they fall on a scheduled day off.
Is housing provided? Yes, housing is provided to Conference Assistants as a part of their compensation.
Will I have a meal plan? No. Meals plans are not provided as part of your compensation package.
Will I be able to take a vacation? Given the workload distribution and the short time span of the summer conference program, there is no “vacation time”. Slow times are typically built into the summer conference season to allow for breaks. The Office of Housing & Residential Programs will give as much time off as possible to each staff member, with requests for time off considered based on reasoning and work load at given time.
Do I have to wear a uniform? Each Conferences employee will receive a conference shirt for the summer. During your scheduled work hours, you will be required to wear a specified shirt, shorts or pants and your provided name tag. Conference Staff members are responsible for providing their own shorts or pants. Due to the workload, sandals or flip-flops are not allowed. The office recommends comfortable tennis shoes for the summer. It will be hot during the summer, but professional dress is expected when working the front desk area. Shorts should be of reasonable length. Sport shorts, gym shorts and cutoffs are not acceptable. Jeans are acceptable unless they are worn, frayed and/or holey.
Is training mandatory? Yes, staff training is critical to a successful summer. Training for most Summer Conference Team members will begin in mid May.
Do I need to have Conference experience? No previous conference experience is necessary. All employees need to have: an open mind for new systems, a positive attitude, and the willingness to learn. We are looking for students who are not only looking for a summer job, but interested in gaining professional experience.