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How to Add Users in Blackboard

Sometimes it may be helpful to grant access to your Blackboard courses to users who aren’t enrolled.

A few examples include student employees who are grading assessments and colleagues who want to observe your class.

The great thing is that anyone with instructor permissions in Blackboard can add other users to a course. The process can be a little clunky, so here are the step-by-step instructions. Click on any of the screenshots below to enlarge.

First, begin by navigating to the “Course Management” menu and find the drop down for “Users and Groups.” Select “Users.”

Screenshot of the Users link in the Course Management navigation menu.

Next, you’ll see the screen below. Click “Find Users to Enroll” in the blue bar.

Screenshot with link to Find Users to Enroll.

Now you’re presented with a screen that gives you the option to type in the username, define the role, and determine enrollment availability. (Note: You aren’t actually enrolling any of these users in your course. That can only happen through the Registrar’s Office. You are simply deciding if you want the course to be available to them when they login to Blackboard.)

I always prefer to use the “Browse” button to the right of the “Username” form field. I feel the browse options help ensure that you are not mistakenly giving access to the wrong person.

Screenshot highlighting the Browse button when adding users in Blackboard.

For the purposes of this example, I chose to use my colleague and fellow instructional designer, Purnell Curtis. To get his information to display, I typed part of his name in the search field at the top. Now you can see I’ve highlighted the username option I want to add to my class. Then hit “Submit.”

Screenshot with username search results.

You can now see that his username was added on the previous screen and I can identify the role (level of access) I want him to have. After I figured that out, I hit “Submit.”

Screenshot of Add Enrollments page in Blackboard.

As a final step, I always go back to the full list of users to double-check that the desired user was added to the course and given the level of access I intended.

Screenshot of the list of users in Blackboard.

And that’s it! If you have any issues while you’re trying to add users, just give me a call and I can help you out.

Jayna Phinney
Jayna Phinney

Jayna Phinney is the Instructional Technology Specialist for the ASU College of Science and Engineering. Contact her at or 325-486-6264.



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