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Solicitation/Sales Request

All solicitation requests are directed to the Director of Business Services or designee for review.

ASU Student Handbook

If you have not made a reservation for this event, please contact the reservations team at 325-942-2021 or reservations@angelo.edu.

Please Note: Solicitation includes any time a student organization or department is asking students, faculty, staff, community members or business to provide them with physical or monetary resources.

All fields marked with an asterisk (*) are required.

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Sponsor

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Event Information

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Location of the event.*
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Solicitation Details

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Type of solicitation*
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Describe below how you obtained the product or goods if applicable.*
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Email a copy of the contracts or agreements to reservations@angelo.edu.
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Advisor

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Solicitation Policy Guidelines

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Solicitation Policy Guidelines are listed below. Please check each box before submitting this form.

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1. Requests for authorization to sell, solicit, or in any way obtain money for food related items must be approved through the Director of Business Services for on-campus activities.*
Due to equipment needs and scheduling, organizations are urged to submit requests as early as possible. However, approval for solicitation will be granted no sooner than 6 months prior to scheduled event.
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2. Student organizations must be in sole sponsorship of all fund-raising activities.*
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3. Prior to entering into any contractual agreements, the ASU contract office must approve all documents.*
The Office of Student Life, student.life@angelo.edu, can help facilitate this process.
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4. The student organization must present proof that it possesses sufficient funds to underwrite the terms of the contract before it may be executed.*
Examples of such proof would include bank statements, sales plans for the event, project budget, etc.
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5. This solicitation form must be completed by an officer of the organization or the organization’s advisor.*
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6. The use of campus buildings and grounds is subject to the authorization of the Director of Business Services, who will assist the group in reserving equipment and any special set-up needs.*
The completion of this solicitation/sales request does not substitute a reservation request for space or equipment. In order for the reservations team to be prepared to meet all space and equipment needs, reservation requests should be placed at least two weeks prior to event date. Please contact the reservations team at 325-942-2021 or via email at reservations@angelo.edu.
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7. Since approval for Solicitation/Sales is on a first-come, first-served basis, approval for Solicitation/Sales of like items at the same location on the same date will not be granted without written permission of the approved group.*
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8. Solicitation in the residence halls will be permitted in the formal lounges only. There will be no door-to-door solicitation.*
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9. A list of off-campus prospective businesses/sponsors must be submitted for approval to the Office of Development prior to contacting those businesses for donations of any kind.*
Contact the Office of Development at development@angelo.edu.
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10. Publications, printing and logo use must be approved by the Office of Communications & Marketing.*
Artwork should be sent to art.approval@angelo.edu for approval.
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By completing the information below, you certify that you are authorized to represent the organization indicated above and that you have read the solicitation policies found in the ASU Student Handbook as well as the Solicitation Policy Guidelines provided above. You also agree that you have made your advisor (if student organization) aware of this request form.*
If not, please contact reservations@angelo.edu for clarification on any questions you have.