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Office Assistant (Assignments)

Posted: November 03, 2022

Employer

Housing & Residential Programs

Qualifications/Duties

Qualifications:

  • Full time student, available entire academic year
  • Minimum 2.5 cumulative GPA
  • Be free of disciplinary actions
  • Must live on-campus
  • Confidentiality and Policy
    • Confidentiality and discretion must be used at all times. Under no circumstances should any personal student information or work-related topics be shared, including on social media.
    • Must represent ASU Housing at all times by following all housing rules, policies, and procedures.

Job Duties:

  • Answer phone calls from students, parents, and other departments.
  • Assist students/guests who come into the office.
  • Use THD (The Housing Director) software to answer questions regarding assignments, application status, etc.
  • Assist students and/or parents/guardians navigating the housing website.
  • Understand and communicate accurate information regarding housing policies.
  • Check email regularly to be aware of any communication sent to residents or any special duties sent by supervisor(s).
  • Use OnBase to scan documents/inventories for archiving and to search for archived documents.
  • Shred documents that have been verified scanned, empty shredder regularly.
  • Check campus mail box and interoffice mail daily.
  • Prepare popcorn for Pop-In Thursday and special events, making sure to clean the popcorn machine regularly.
  • Cover front desk when Office Coordinator is out of the office.
  • Monitor the copy machine and ensure it has appropriate levels/types of paper and toner. Communicate to the Office Coordinator if there is an issue with the copy machine.
  • Organize/clean office, work station, and break room/kitchen area. This includes items stored on shelves, etc. are maintained neatly and organized.
  • Other duties as assigned.

Days/Times

Position in the Office of Housing & Residential Programs, located in Centennial Village

    • Position is year-round (closed on University holidays)
    • Hours within 8 a.m. - 5 p.m. Monday thru Friday
    • 20 hrs/week
    • Scheduled work hours will take class schedule into consideration

Salary

  • $8.75 per hour

Contact

Find out more and complete an Office Assistant Application Today!