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Institutional Effectiveness Planning & Budget Timeline (SPOL) FY2021

Date Event Description
February 4, 2020 PLANNING & Enhanced Budgets- SPOL Training

If you are a new Director, Chair, Dean, or other planning unit manager, please attend this training. If you are not new but would like a refresher, you are welcome as well. This training will cover how to maneuver SPOL, PLANNING objectives, and entering enhanced budgets. Sign up on the Accountability webpage.

  • Non-academic (8:30a.m.-11:30a.m.)
  •  Academic
    (1:30p.m.-4:30p.m.)
February 10, 2020 BUDGET-FY21 Budget Opens SPOL available for budget entry. Budget Training available upon request. Contact Budget Office at 942-2517.
February 13, 2020 PLANNING- Accountability Open Session Accountability Open Session: This is your time to come and enter and/or update your current or future continuous improvement PLANNING objectives with data and evidence, ask additional questions, etc. The Office of Accountability will be there to assist you if needed. Sign up on the Accountability webpage.

March 1, 2020*

(1st Approver)

PLANNING- Current Year Close-Out & Next Year Plans FY20: PLANNING: Objectives, Tasks, Status Reports, Assessment Measures, Intended Results/Benchmarks, and if they are complete, Actual Results, and Use of Results with any documented evidence attached. Some of these objectives you are still working on, so please update to this point.
FY21: PLANNING Objectives complete. These should tie into the strategic planning priorities your departments have been working on to meet mission and institutional goals. This should include planning years, institutional goals, mission support, planning priorities, tasks, assessment measures, and intended results/benchmarks.

March 20, 2020*

(1st Approver)

BUDGET & PLANNING- Enhanced Budget Requests and Planning Objectives All PLANNING Objectives and Tasks that require additional budgeted funds (Enhanced Requests) for 2020-2021 should be entered in SPOL and tied to one of your FY21 PLANNING Objectives.

April 10, 2020*

(2nd Approver)

BUDGET & PLANNING All FY21 PLANNING Objectives and Budget (Baseline Budget Requests and Enhanced Budget Requests) for 2020- 2021 should be approved and/or rejected in SPOL.
April 16, 2020 PLANNING- Accountability Open Session

Accountability Open Session: This is your time to come and enter and/or update your current or future continuous improvement PLANNING objectives with data and evidence, ask additional questions, etc. The Office of Accountability will be there to assist you if needed. Sign up on the Accountability webpage.

Come fix any feedback from your 2nd Approver.

April 17, 2020*

(1st Approver)

BUDGET

Budgets Due: This includes all baseline budget requests and all enhanced budget requests.

May 15, 2020* 
Deans/Executive Directors/Associate VPs
BUDGET & PLANNING

All FY21 Planning Objectives and Budget should be approved and/or rejected. Any changes made at this level should be communicated to 1st level approvers. Also includes faculty salary lines.

June 2, 2020 PLANNING- Accountability Open Session Accountability Open Session: This is your time to come and enter and/or update your current or future continuous improvement PLANNING objectives with data and evidence, ask additional questions, etc. The Office of Accountability will be there to assist you if needed. Sign up on the Accountability webpage.

June 12 , 2020*

Vice Presidents and President

BUDGET & PLANNING All FY21 Planning Objectives and Budget final
approvals/rejections for all divisions. Any changes made at this level should be communicated to 2nd level
approvers. Budgets approved should not exceed available sources of funds.

June 15 - July 24, 2020

BUDGET Budget review and corrections by Budget office. SPOL budget closed for ALL users except budget office.

TBD

BUDGET Budget Summary due to System Office.

TBD

BUDGET Budget to be recommended to Board of Regents available online in SPOL.

TBD

BUDGET Executive Summary to be presented to Board of Regents.

August 18,2020

PLANNING-SPOL Training

If you are a new Director, Chair, Dean, or other planning unit manager, please attend this training. If you are not new but would like a refresher, you are welcome as well. This training will cover how to maneuver SPOL, PLANNING objectives, and entering enhanced budgets. Sign up on the Accountability webpage.

  • Non-academic (8:30a.m.-11:30a.m.)
  • Academic
    (1:30p.m.-4:30p.m.)

August 19,2020


FY 20: PLANNING SHOULD BE CLOSED OUT through Use of Results ( except 20th Class Day Data)

PLANNING- Accountability Open Session Accountability Open Session: This is your time to come and enter and/or update your current or future continuous improvement PLANNING objectives with data and evidence, ask additional questions, etc. The Office of Accountability will be there to assist you if needed. Sign up on the Accountability webpage.

October 8-9, 2020


FY 21: PLANNING SHOULD BE Complete through Intended Results/Benchmarks inclusive of ALL approvals
Any FY20 20th class day data input should be added to complete. FY20 lock-out.

PLANNING- Accountability Open Session Accountability Open Session: This is your time to come and enter and/or update your current or future continuous improvement PLANNING objectives with data and evidence, ask additional questions, etc. The Office of Accountability will be there to assist you if needed. Sign up on the Accountability webpage.

*Key: Approval/Rejection/Feedback Due

**Dates subject to change depending on timing of Legislative Appropriation Budget.

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