Finance and Administration
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February
9, 2010 |
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In This Issue Announcements by ·
Environmental Health, Safety and Risk Management ·
Facilities Planning and Construction ·
Special Events Facilities & Services ·
University Recreation and Intramurals Important Deadlines ·
Effective January 1 ·
Effective January 1 ·
January 19-May 13 ·
January 31 ·
Beginning February 25 ·
March 3 ·
March 8, 9, & 10 ·
March 9, 23, & April 13 ·
April 10 Questions about this
newsletter? Contact: |
From
the desk of Sharon Meyer, Vice President of Finance and Administration Welcome to the first
edition of the Finance and Administration quarterly newsletter. This is an
exciting and challenging time for ASU. The potential for enrollment growth
through both recruitment and retention has never been better. However, the
economic condition of the nation and trickling down effect on the State of
Texas are beginning to appear. ASU has been asked by
the Legislative Budget Board to identify cost savings of 5% of our biennial
appropriation. We are currently working to determine exactly what amount we
will be expected to identify. We will then scrub the budget to find what
might be termed as “low hanging fruit.” Finally, I will be meeting with the
President and Provost to determine other measures that might be taken.
Strategic objectives will continue to have a high priority. The good news in
this challenge is that ASU has traditionally weathered the storm very well
and I have no reason to believe that will not be the case this time. One directive of the
potential budget reduction is to minimize the impact on direct services. That
will be the case at ASU. The Finance and Administration Division provides
substantial services to the campus community. Those services will not be
reduced and the users of those services will notice little change. We strive
to provide the most efficient and effective services in each of our units and
that will continue through this economic challenge. Our mission is to
provide support services. We encourage feedback so that we might improve any area
that is not working. I have an open door policy and welcome comments from all
of the university community on how we might better serve them. This
newsletter is our attempt to better communicate with the campus community.
Most of this information is available on our websites but the newsletter will
highlight some of the most significant events. As stated in our
division’s mission statement, the division’s role is to “…to support campus
operations through efficiency and customer friendly services. We provide
quality facilities and related infrastructure, insure that risks are
mitigated and emergencies are managed, provide accessible financial and
academic support services to all internal and external customers, and insure
that an appropriate workforce is available to accomplish the academic
mission. Our customers include students, faculty, staff, parents, taxpayers,
the regional community, vendors, and other educational institutions.” |
Announcements Budget
Office
The mission of the Budget Office is
to support programs offered by the university through an integration of
planning and budgeting. This office works with campus academic and
administrative units in guiding the annual budgetary process, assessing
ongoing budget and planning issues, and establishing and monitoring controls
over fund allocations. The primary responsibilities of the Budget Office
include: ·
Annual Operating Budget ·
Legislative Appropriation Request
(LAR) ·
Long-term Financial Planning ·
Budget Maintenance ·
Position Control We’ve Moved! The Budget Office has
moved and is now located in Room 103 of the Administration Building. Hours of
operation are from 8 a.m.–12 p.m. and 1 p.m.–5 p.m., Monday through Friday.
You may now reach us at budgetoffice@angelo.edu
or at: Phone: (325) 942-2517 Fax: (325) 942-2271 Mail: ASU Station
#11009, San Angelo, Texas 76909-1009 Contract
Administration Office This office is responsible for
verifying that contracts to purchase goods and services are in compliance
with Texas state laws and in accordance with State of Texas Contract
Management guidelines while evaluating institutional risks. Also, the
Contract Administration Office must ensure contracts are satisfactorily
performed by both the contractor and ASU, so that contract responsibilities
are clearly defined and can be properly discharged at the completion of
contracts. Contract Requirements
at a Glance Written contracts
should be executed whenever ASU enters into a binding agreement with another
party that involves any amount, and for any purpose between ASU and other
parties. Other parties include but are not limited to: ·
Federal
Agencies ·
State
Agencies ·
Local
Agencies ·
Non
Profit Organizations ·
Private
Businesses ·
Partnerships ·
Individuals Following are some
examples of provisions that ASU, as a state institution, does not have the
authority to agree to. In these instances, the Contract Administration Office
must contact the other party to negotiate contract terms: ·
Attorney’s
Fees ·
General
Liability Insurance ·
Confidential
Information ·
Indemnification
of any party ·
Arbitration
·
Workers
Compensation ·
Warranties An individual
executing a contract on behalf of a state agency without the authority to do
so or agreeing to terms that ASU as a state institution does not have the
authority to agree to may be personally liable for damages flowing from
repudiation of the contract. Hints for Speeding up
the Contract Process 1. If you’re unsure whether or not a
vendor form is actually a contract that should be submitted to the Contract
Administration Office for review, please compare the form to the following
general contract criteria: -Contracts
contain an agreement between two or more parties or persons that creates an
obligation to do or not to do a particular thing; -The
subject matter of the agreement is sufficiently defined and the parties or
persons are separate legal entities with the capacity to enter into a
contract; -The
obligation creates a legal requirement subject to enforcement in a court of
law. -Order
forms typically require specifics about the product you want to order only
and do not contain legal requirements. 2. If possible, please initiate
contract requests at least 6 weeks prior to the start date of the contract to
allow ample time for review and approval. The Contract Administration Office
will determine if a contract needs to be reviewed by the TTUS general
counsel. The general counsel requests at least 30 days to review contracts. 3. Ensure that funding amount is
available and account numbers are listed correctly on routing sheet. Please
provide an account number for postage. 4. Attach the routing sheet properly
prepared and signed. Make sure contact information is correct for contractor
and list the name of the Contractor Representative. 5. Use an approved ASU template
whenever possible. Please contact the Contract Administration Office if you
would like to create a contract template to address the needs of your
department. 6. Make sure all attachments referred
to in contract are submitted for review. Also, attach any previous
correspondence with vendor/contractor. 7. Contact the Contract Administration
Office at either extension 2591 or 2748 or email at c_admin@angelo.edu for questions. Controller’s
Department
The Controller’s Department provides
business and financial services to internal and external customers of the
university including general ledger accounting, accounts payable, student
accounts, receivables, investments, and grants accounting. It is comprised of
the Accounts Payable office, the Student Accounts office, and the
Controller’s office (Controller, Director of Accounting, Investments/Grants
Accountant, and Billing Receivables Accountant). Check Payments and
Direct Deposit The Accounts Payable
office processes check payments daily and direct deposit payments each
Wednesday. However, the direct-deposit day may vary during the first and last
week of each month. Please note: banking regulations dictate that direct
deposit funds being sent by institutions will be credited to the
vendor’s/employee’s account the next business day. Student Account Office
News The Student Accounts
office provides billing for the university, and processes the payments
received. Also, Student Accounts is now responsible for the awarding of
emergency loans for tuition through our new automated online system. Controller RamPort
Channel Remember the
Controller’s Channel on RamPort’s Work Life tab provides links to forms and
helpful Banner instructions, as well as, links to reports compiled by this
office. Also, the Student Accounts’ Channel on RamPort’s Student Services tab
gives student related deadlines, information, and links. If you are
interested in 1098 information, visit http://www.angelo.edu/services/controller/1098T.html.
Environmental
Health, Safety and Risk Management The Office of
Environmental Health, Safety and Risk Management is responsible for planning,
implementing, and administering the university's health and safety program,
and for providing supportive technical consultation, training, investigation
and inspection to ensure compliance with guidelines set forth by federal,
state, and local laws, and regulations. Its primary functions are to assist
the university community in meeting health and safety responsibilities, to
prevent or reduce accidents, and to identify and eliminate environmental hazards
and dangerous conditions. During the normal
course of conducting the universities mission, the physical, human, fiscal
and/or environmental resources of the university are routinely exposed to
various risks that can result in losses to the institutions. These resources
are valuable assets to the University, the Texas Tech University System, and
to the citizens of the State of Texas. Because of the special value of these
assets, they deserve reasonable protection consistent with the availability
of funds. Unless measures are taken to preserve and protect these resources,
losses will occur. The provision of such protection requires a significant
commitment of time, money, resources and staff to manage, preserve and
protect these resources in the most cost effective manner. The discipline of
"risk management" is a specialized process that is aimed
specifically at minimizing and controlling the agency's exposures and losses. Facilities
Management
Facilities Management provides daily maintenance to all
E&G buildings, Junell Center, University Center and Sports Facilities.
Normal office hours are 8 AM through 5 PM – Monday through Friday. Emergencies
outside of the normal work hours should be reported to University Police at
942-2071. Facilities Management typically has technicians on campus from 4 AM
each morning until 6 PM – Monday through Friday. Re-assessing Rental
Procedures and Work Orders Facilities Management
is currently reviewing the Key Policy, Vehicle (Van/Bus) rental procedures
and internal policies related to work request by departments on campus. These
should be approved and published before the Fall 2010 semester begins. Work Order Process Every building on
campus has selected individual’s with approval to open work orders. Typically
this person will be departmental secretaries. If you have any questions about
this process or who your building representative is please contact the Facilities
Management department at 942-2355. This department asks that you provide as
much information on a work order as possible. Repairing
Misconceptions The most common
misconception about Facilities Management is that this department can repair
and fix all items on campus at no costs to the department making the request,
when in fact this is not true. Due to the complexity and specialized training
needed to maintain specialty equipment owned by departments, specialized
vendors and or contractors may be required to make your repair. Facilities
Management can help departments arrange for contractors or vendors to install
or repair their equipment. Your department will be responsible financially
for all work and materials associated to complete the project from start to
finish. Please contact Facilities Management before purchasing new equipment
or having a contractor install equipment. Depending on the project it may
have to be approved by the Planning and Construction Department. Facilities
Planning and Construction--FP&C are responsible for the
real estate, construction activities on campus, and rental space either
leased on campus or leased off campus. They manage projects that range from
$5,000 to $50,000,000. Please contact the FP&C office if your department
desires major modifications to space. Keep in mind that code and compliance
issues can cause delays in the completion of projects. Construction on Plaza
Verde Plaza Verde Campus
Green construction will begin this spring and will provide students with new
outdoor recreational areas, sitting and gathering area, and native areas for
contemplation. The project will also feature “Green” initiatives including a
retention pond for retention of rain runoff. Porter Henderson
Update To be completed in
Fall 2010, the Porter Henderson Library Information Commons will provide
areas for quiet contemplation, preparation of presentations, group work
areas, a place to have coffee while working on projects, and a place where
the students can research projects, papers and other information. The
majority of the work will be on the first floor, with smaller areas renovated
in the basement and on the second floor. CHP Update The new recreation
addition to the Center for Human Performance will provide students, faculty
and staff with a new 22,000 square foot exercise facility with a 30’ climbing
wall that will be located on the west end of the addition. A new jogging
track will go around the perimeter of the facility on a second level.
Construction will begin Spring 2010 and will be completed Spring 2011. In
addition, the baseball locker room will be completed this summer. Campus Master Plan
Update A new Campus Master
Plan update will be completed during FY 2010 and the planning will include
input from Students, Faculty and Staff as well as from citizens in the
community. The
Office of Human Resources
Human Resources’ mission is to
nurture and maintain a positive workforce environment and to support the
strategic mission and direction of Angelo State University. Through its
programs, leadership and support, this office seeks to further the
contribution of employee talent to the university's vision and to make the
institution a premier place to work. The Office of Human Resources is
responsible for the following major areas: ·
Recruitment and employment ·
Benefits and retirement counseling ·
Compensation administration ·
Training and development for staff
employees ·
Legal and policy compliance ·
Employee relations and communication ·
Policy development W-2’s Now Available Your individual Form
W-2 is available now and may be received in a number of ways: ·
Electronic
W-2 statements are available in RamPort once you have consented to receiving
the electronic W-2 statement. See instructions below for signing up. ·
Those
who wish to continue receiving a Paper W-2 can pick them up in the Payroll
Services Office (Mayer Administration Building, Room 100 – across from the
Bursar’s Office). The 2009 W-2 statements were available to be picked up
January 20-27, 2010. W-2’s not picked up were mailed on January 29, 2010. ·
Employees
must present a picture ID when picking up their W-2 statement. W-2 forms will
not be handed out to departments or other individuals. Each employee must
pick up their W-2 in person or have it mailed, if you have not consented to
receiving your Form W-2 electronically. ·
Reprints
will not be issued until the week of February 15th. ·
Even
if you did not initially sign up for electronic W-2 statements, you may sign
up at any time and may reprint your statements at your convenience. How to Sign Up For
Electronic W-2’s ·
Login
to RamPort. Go to the Work Life tab and select Electronic W-2 Consent. Read
the statement and check the box “Consent to receive W-2 electronically”. Then
click the “Submit” button in order for the consent to process. If you wish to
revoke consent, uncheck the box and “Submit” again. ·
To
view your W-2, login to RamPort and go to the Work Life tab. Select W-2 Wage
and Tax Statement. Select the Year and then click “Display”. In order to
obtain a printable version, click the “Print” button at the bottom of the
page. ·
Your
W-2 form will be available for you to print online after January 15 annually.
You’ll be able to print as many copies as you need – Federal, State, Local
and your own personal copy. Print
Shop
The Print Shop is located in the
General Service Building and offers a wide array of printing services
including color printing as well as color copies. The Print Shop strives to
provide excellence in customer service, as well as offer competitive pricing
on all services. Services Services include
inexpensive, high speed copies, high quality color copies, custom course
packs, digital photos, booklets, bulletins, brochures , announcements,
invitations, certificates, mailers, covers, newsletters , folding, coil
binding , posters and banners, laminating, carbonless forms, padding, paper
sales, free pick-up and delivery. New Printer In September 2009, the
Print Shop received its new Heidelberg GTO 52-4 Color Printmaster Press. The
GTO 52 press prints full color jobs that the Print Shop did not have the
capability to do before and print large quantity jobs more efficiently and
faster. The press prints much higher resolution therefore making images
clearer. The GTO 52 produces print jobs comparable or better than what local
vendors can do at a lower price. This advanced technology will cut the amount
of time spent on current jobs in half along with allowing the Print Shop the
opportunity to service some of the roughly $160,000 in 4-color print jobs
that previously went off campus. Purchasing
Department Purchasing has the responsibility
and sole authority to obligate funds for procurements. Our objective is to
procure goods and services to support the educational and research
requirements of the University. The Purchasing Office is also the designated
pick-up site for overnight or 2nd Day packages being sent via United Parcel
Services (UPS). Bid Procedures Pursuant to Texas
Education Code § 51.9335, an institution of higher education may acquire
goods or services by the method that provides the best value to the
institution. Bids must be obtained on all purchases in excess of $5,000
unless the requirement can be properly justified. For more information on
methods that provides the best value to the institution, available
procurement methods, proprietary specifications and exception to the bid
requirements, please read OP 54.04 Purchase of Goods and
Services. An Independent
Contractor Questionnaire (located
in OP 54.04) must be completed by the department when services are being
performed by an individual who is not an employee of Angelo State University.
Internal Revenue Service regulations establish employee/employer relationship
guidelines. Changes to the Use of
Private Consultants For contracts that are
$25,000 or less: 1. Effective immediately, the Board of
Regents (BOR) requires that ASU provide the BOR with prior notice of
consulting contracts. 2. Approval of the BOR is required for
any modification to a consulting contract where the initial consideration was
$25,000 or less and the modification will cause the total consideration to
exceed $25,000. Approval must be received prior to allowing the consulting
contract to exceed $25,000. Account Code Additions A new Account Code
Listing has been added to the Purchasing Office website. The new listing is
an alphabetical list of some of the most common account codes used. The list
will be reviewed and updated periodically to include new listings as
warranted. So please, feel free to look over the listing and if you feel that
something is missing send an email to asu_purchasing@angelo.edu, and Purchasing will be sure to add
it. You can find the Account Code listing at http://www.angelo.edu/services/purchasing/Documents/Alpha%20Acct%20Code%20List.pdf. HUB Resources Need a HUB source, and
not sure where to look? You can visit the Purchasing Website at http://www.angelo.edu/services/purchasing/ and click on Vendor/HUB Lists and
there you will find a listing of HUB vendors that have submitted a vendor
application. Still not finding what you need, then click on Links and then
HUB Directory and it will get you to the state’s directory. You will need to
fill in the Categories block and then Submit Search, and a listing of HUBs
for that category will pop up. Please remember to also view OP 54.02:
Historically Underutilized Businesses. Thank you for supporting HUBS! Providing Estimated
Shipping Costs It will be imperative
that departments make every effort to get at least estimated shipping
charges, if applicable, on all requests for price quotes. If shipping charges
are applicable then a separate line item has to be added to the online
requisition for the amount of the shipping charges. If shipping charges are
not applicable then be sure to add the statement “FOB Destination” as part of
the item description. Hiring Private
Consultants Is your department
considering hiring a private consultant? If so, see OP 54.04 for the important steps that you
must follow. A private consultant means an individual or an entity that
performs or proposes to perform a consultant service. Consultant service
means the practice of studying or advising an existing or a proposed
operation or project of ASU under a contract that does not involve the
traditional relationship of employer and employee. Residential
Programs Residential Programs provides
housing and a variety of student support programs and services designed to
enhance the experience of the approximately 1800 students who live on campus.
In Residential Programs, our staff believes that we offer much “more than a
place to live.” From student to Master’s degree level live-in staff, we have
people available 24/7/365 to assist students with a wide variety of problems,
crisis and general acclimation issues that are a part of living in a
residential university community. We recently relocated from the Hardeman
Building to the West Office Annex. Applications and Room
Assignments New students can begin
submitting applications for Housing for the 2010 – 2011 academic year on
February 1st. Current students also begin their renewal (re-contracting)
process on February 1st. Current residents enjoy several advantages as part
of the renewal process. They have the ability to retain their current room
for next year, they can choose a specific other room or building and can
choose and self-assign their roommates and suitemates. (Assuming all requests
are mutual of course). New students have the ability to request up to three
building preferences and also have the opportunity to request a specific
person(s) as room or suitemates. New students are auto-assigned to their
rooms for fall. These auto assignments are based on building, room and other
personal preference information that the students supplies as part of the
application process. Hiring RA’s and PA’s 2010 – 2011 Resident
Assistant and Program Assistant staff hiring process kicks off in February!
We will be looking for excellent, motivated students who are seeking a very
unique, challenging and rewarding leadership experience. We welcome referrals
from faculty and staff, so please help us get the word out about these
opportunities. Positions descriptions, compensation information and
application materials can be found (and submitted) on-line from our
departmental web page. Online Services We have put a lot of
effort over the past several years into making most of our information and
processes available on-line through our departmental web page. From the main
ASU page, you can click on the “Live On Campus” link at the top of the page.
It will take you directly to our page. Students can also access our
information through our channel in RamPort. We are located on the Campus Life
tab. Collaboration Residential Programs
seeks to collaborate with a number of other campus offices, services and
student organizations. This year, we have placed a specific and targeted
emphasis on improving academic support and encouraging academic success. To
this end, we have increased the number of academic success related programs
and activities that we offer to our residents. A few recent successes
include: ·
Creation
of tutoring centers in Texan Hall and Centennial Village. These services are
in cooperation with Supplemental Instruction and are open to all ASU
students—but are certainly convenient to residential students. ·
In
addition to formal tutoring, we also sponsor Study Hall sessions in the
residence halls. Study Hall is designed for students who are not necessarily
looking for tutoring, but who want or enjoy being able to study with and
around other students, those who might be doing group study or who are simply
looking for a facilitated, quiet study environment. (And of course, there are
snacks!) ·
Promoting
and hosting study skills workshops both independent of and in collaboration
with the Center for Academic Excellence. ·
R.A.M.S.
(Rams Academically Motivated for Success) Program: A program sponsored by our
Program Assistants, this program encourages students to use and learn about
campus resources by entering them into drawings for prizes each time they
come by and show that they have completed a qualifying task. The tasks
include things like meeting with their advisor, attending a professor’s
office hours, completing a degree plan, visiting Career Development,
Counseling, Math lab, the Writing Center, earning a B or better on an exam,
attending a Study Hall, entering your syllabus in your Handbook/Planner, etc.
Prizes have included Bookstore gift certificates, study item gift bags, a new
printer, lap desk, MP3 players, and even an iPod touch. Special Events Facilities and
Services The Special Events Office is home to
academic and auxiliary space reservations on campus. Included in this
responsibility are the assignment of rooms and labs for classes; reservation
of space for student, faculty, staff, University and community guest events;
and the reporting of the facilities inventory information to the Texas Higher
Education Coordinating Board. Registered students, faculty/staff, and student
organizations may reserve facilities for authorized meetings, programs, and
other events through the Special Events Office, located in UC200. Upcoming Events Textbook Adoption
Workshops for Faculty and Staff is scheduled for Wednesday, March 3, 2010, at
10:00 am and 2:00 pm in UC203/204. For more information, contact Danielle
DeFrain, ASU Bookstore, 942-2335 or 0295txt@fheg.follett.com.
Also, the Bookstore
Advisory Committee, comprised of student, faculty, and staff representatives,
meets quarterly to review ASU Bookstore merchandise selections and offer
input for upcoming orders. Anyone interested in participating should contact
Jessica Manning at 942-2021 or Jessica.Manning@angelo.edu.
Helpful hints Available facilities
include a wide range of academic rooms, departmental conference rooms,
University Center conference rooms, and remote locations such as the ASU Lake
Facility, SAY Baseball Complex, Super Slab, and Pavilion. To reserve an
academic classroom or lab, complete the Room Request Form, located at http://www.angelo.edu/services/specialevents/academic_space.html.
For meetings, conferences, receptions, etc. in auxiliary space, complete the
Facilities Request Form, located at http://www.angelo.edu/services/specialevents/auxiliary_space.html.
Please feel free to seek guidance from our reservations team at 942-2021. Please visit the
Reservations home page at http://www.angelo.edu/services/specialevents/reservations.html
for more information. You can find helpful information regarding academic and
auxiliary space reservations, along with both request forms and contact
information for our staff. Special Projects The
Special Projects department within Finance and Administration is tasked with
managing unique projects that do not normally fall under other F&A
departments; for example, implementing a new Fitness and Wellness program as
required by the State of Texas. Many of our projects are collaborative in nature
and involve working with project team members from Academic Affairs,
students, or the regional community. As with all initiatives within the
university, all Special Projects directly or indirectly support the academic
mission of the university. Special Projects Staff The Special Projects
office is located in FM 108 (Facilities maintenance building on Jackson
Street). The department
staff consists of Katherine Garrison and Bill Cullins. Katherine is a
graduate of Texas Tech, with a BA degree in
English (Professional Writing emphasis) and an MA in Technical
Communications. Bill has a BS degree in Industrial Technology from Tarleton
State University and an MA in Educational leadership from the University of Northern Colorado, and holds
Emeritus Faculty status at Aims Community
College (Greeley, Colorado). Current Projects Projects currently
being managed by the department of Special Projects include strategic
planning for the F&A division, a Business Continuity plan for the
university, the ASUFit program, and the Administrative Services survey. In
addition, the department is involved in multiple university and community
initiatives related to educational excellence, administrative planning, SACS,
and economic development. ASUFit Update The ASUFit program is
currently in its second year and it’s projects are growing in number and
strength, including the Fitness and Wellness Challenge, Brown Bag Seminars,
the Health and Wellness Fair (in conjunction with Human Resources), and
posting exercise events online through the Web site and Facebook. Today,
January 31, 2010, is the first day of this semester’s Challenge and we hope
even more people will attend than last semester. We are opening up the
Challenge to the Community and we are providing opportunities for Wellness
Activity bonus points. Ticket
Office The
ASU Ticket Office is located in the Junell Center/Stephens Arena, room 201,
and we provide ticketing services to all ASU Athletic events as well as
concerts and many rental events. We also sell faculty/staff activity cards
and facility use cards. Call 942-2583 FMI. Upcoming Events UIL Girls Region 4-1A Basketball Tournament ·
Friday,
February 26 – 2 games at 5:30pm and 7:00pm ·
Saturday,
February 27 – 1 game at 12 noon UIL Boys Region 4-1A Basketball Tournament ·
Friday,
March 5 – 2 games at 5:30pm and 7:00pm ·
Saturday,
March 6 – 1 game at 12 noon Travel
Office The Travel Office processes travel authorizations
and reimbursements in accordance with state of Texas Travel guidelines and
ASU operating policies. The Travel Office can also assist with making travel
reservations. Changing Mileage
Reimbursements Effective Jan. 1,
2010, the Texas Mileage Guide will no longer be available for calculating
mileage reimbursements. State employees will calculate the number of miles
traveled by using their vehicle odometer reading or a readily available
electronic mapping service. ASU has adopted www.randmcnally.com as our official
online mapping service. Please use the Rand McNally website when calculating
mileage for reimbursement. The rate for reimbursement has changed to $0.50
per mile as of January 1, 2010. Guidelines for Receipt
Submission ·
Receipts
are required for all airfare, lodging, rental cars, registrations, and
incidentals (such as gasoline, copies, internet usage, baggage fees, etc.) ·
Meal
receipts are not required except during student travel (if per diem is given,
must be signed for by each student) and foreign travel (including Mexico and
Canada) ·
Receipts
should be original and indicate the name and location of the establishment
(lodging), and that payment has been made (if original receipt is
unavailable, electronic copies are acceptable and reason should be noted on
copy) ·
Itemized
(listing individual charges, taxes and fees) According to state of
Texas guidelines and ASU operating policies, certain expenses are
non-reimbursable, including: Alcoholic beverages, Tips and gratuities (state
funds), Excess baggage fees for personal belongings (i.e. golf clubs),
Expenses that do not relate to official, State business, Laundry or cleaning,
Personal entertainment, Meals for non-overnight travel, State of Texas hotel
occupancy tax, Expenses incurred on behalf of another person, Expenses (with
the exception of parking and tolls, that relate to the operation of a
personally) owned or leased vehicle, Certain fees and insurance related to
airfare and car rentals. PLEASE NOTE: The
operating policy for student travel has been revised. Please read the
OP 70.09 for more specifics. Reimbursements for
Meals and Lodging Effective Sept. 1,
2009, the General Appropriations Act, Senate Bill 1, Article IX, Section
5.06(c), 81st Legislature, Regular Session, requires agencies to use the
General Services Administration (GSA)’s federal travel rates to determine the
maximum meals and lodging reimbursement rates for both in-state and
out-of-state travel. Agencies will continue to use the $85 maximum for
lodging and $36 maximum for meals for in-state locations not specifically
listed in the federal rates. The method for determining maximum out-of-state
travel rates has not changed. Please note the above
change for determining maximum meal and lodging per diem rates for In-State
Travel. You can visit the Travel Channel on RamPort and look under the “State
of Texas Forms & Links”, “Meal and Lodging Rates” link. This will bring
you to the U.S. General Services Administration (GSA) domestic per diem site.
Click on the state of Texas (for in-state travel) and it will bring up a list
of cities and the designated meal and lodging per diem rate for that city.
For locations not listed you will continue to use the $85 maximum for lodging
and $36 maximum for meals within the state of Texas. For more information
on State Travel Policies and Procedures, feel free to visit the State
Comptroller’s website http://www.window.state.tx.us/procurement/prog/stmp/
or visit TexTravel at the following website https://fmx.cpa.state.tx.us/fmx/travel/textravel/index.php.
Please refer to the Travel operating policies or contact the Travel Office at
(325) 942-2725 or email at traveloffice@angelo.edu
if you need assistance. University
Police Department
The University Police Department is
service-oriented and tailored to meet the needs of a progressive institution.
We provide crime prevention and control, criminal investigations, traffic and
parking supervision, emergency first-aid, the maintenance of public order,
patrol and other related services. Online Lost and Found
Coming Soon Within the next month,
University Police will begin making available an online lost and found.
Individuals will be able to conduct online searches of all property turned
into lost and found. This new feature will help individuals track and see if
their property has been turned in. University Police are
now on Facebook! This networking along
with Twitter will help make more information available to the campus
community. University
Recreation The Angelo State University Recreation
(UREC) Department strives to promote and advance healthy lifestyles through
participation opportunities, educational experiences and supportive services.
Our goal is to offer comprehensive, quality programs and services that
promote and enhance wellness. Through recreation and sports competition, the
UREC Department provides a safe environment while enhancing sportsmanship,
leadership and lifelong skills. Intramural Sport(s)
Registration Meetings Registration is FREE.
Men's, Women's, and Co-Rec. teams can register. Meeting times are as follows. ·
Softball
Mar. 9, 7:00pm, CHP 203 ·
Dodgeball
Mar. 23, 7:00pm, CHP 203 ·
Grass
Volleyball Mar. 23, 7:30pm, CHP 203 ·
Golf
Apr. 13, 7:00pm, CHP 203 Intramural Officials’
Clinic Officials should
attend all 3 days of their chosen clinic(s) in order to be hired Pays $8/hr. The
following are clinic dates for the spring semester. ·
Softball
Mar. 8, 9 & 10, 5:00-7:00pm, CHP 205 Fitness Classes (Jan.
19-May 13) These classes are FREE
to all ASU students, faculty, and staff. No registration is required. Just
show up with your ASU OneCard. ·
Monday ·
Tuesday ·
Wednesday ·
Thursday ·
Friday 5K Fun Run ·
Registration
8:00-9:30am Angelo State Pavilion ·
Race
Begins 10:00am, April 10, 2010 Q&A Clarification
of UREC Procedures Q: How many guest(s)
can I bring to use the facility with my ASU One card? A: If you’re a
student, you have a guest privilege that will allow you to bring up to 4
guest(s) total. If you’re staff or faculty, you do not have guest privileges.
You are only allowed to bring guests if you purchase an Activity Card. Q: Where can we
purchase an Activity or Facility Use Card? A: At the ASU Ticket
Office, Junell Center 201. Call 942-2583 FMI. Q: How do we make
facility reservations? A: For the gym/dance
studio/pool/intramural fields reservations, contact Special Events @
942-2021. For racquetball court reservations, call the UREC office at
942-2034. Q: Are you open during
holidays and breaks? A: Yes, we are open
every day of the year including holidays and breaks. Our hours of operation
for holidays and breaks are: 12:00-4:00 p.m. Monday-Saturday and 2:00-6:00
p.m. Sunday. |