Student Travel

Forms

• Travel Authorization Request Form: An advisor should complete this.
• Steps for Requesting a Travel Advance
• Student Traveler Profile: This is for air travel. Each traveler needs to complete and submit this form.
• Student Activity Release Form
• Student Activity Release Form (Travel by Private Vehicle)
• Affirmation Waiver/Liability Release Form
• Student/Group Travel Form
• Student Travel Expense Form
• Student/Group Travel List
• Travel Allowance Form
• Keeping Track of Expenses: Use this form to help you document your expenses while traveling.
• Texas Hotel Occupancy Tax Exemption Form (located in RamPort on the Employee and Travel tab)

Student Organization Leadership Fund (SOLF)

• SOLF Application for Travel

Tips for Students Travel

• Prepare for your trip in advance – do not wait until the last minute.
• Maintain contact with your faculty advisor before and after your trip.
• Make sure you budget the trip as accurately as possible beforehand. Any excessive overspending will require fund approval from the appropriate budget authority prior to reimbursement. 
• Keep track of all expenses (every penny of the Travel Advance must be accounted for).
• Ask questions prior to your trip to avoid confusion during and after.
• Submit your post-travel paperwork in a timely manner (within 15 days of your return).
• Be available in case questions arise regarding your paperwork.
• Please be timely with your paperwork both before and after the trip takes place. Pre-travel paperwork takes time to go through the approval process, so please do not wait until the last minute. Post-travel paperwork is due within 15 days of your return. 
• Avoid booking travel arrangements through third party booking sites.
• Have fun!