Student Travel

Forms

• Travel Authorization Request Form: An advisor should complete this.
• Steps for Requesting a Travel Advance
• Student Traveler Profile: This is for air travel. Each traveler needs to complete and submit this form.
• Student Activity Release Form
• Affirmation Waiver/Liability Release Form
• Student/Group Travel Form
• Student Travel Expense Report
• Student/Group Travel List
• Travel Allowance Form
• Keeping Track of Expenses: Use this form to help you document your expenses while traveling.
• Hotel Exempt Form (located in RamPort on the Hiring Page)

Notes for Advisors

• Student Group Advisor Travel Information
• Advisor Workshop Presentation

Student Organization Leadership Fund (SOLF)

• Steps for SOLF Travel (Contact the Center for Student Involvement for more information.)

Plan Ahead

• Prepare for your trip in advance – do not wait until the last minute.
• Maintain contact with your faculty advisor before and after your trip.
• Keep track of all expenses (every penny of the Travel Advance must be accounted for).
• Ask questions prior to your trip to avoid confusion during and after.
• Submit your post-travel paperwork in a timely manner (within 15 days of your return).
• Be available in case questions arise regarding your paperwork.
• Have fun!