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Airfare Quotes

ASU does not recommend booking airfare through airline companies directly (for example American Airlines aa.com). Please book airfare through Horizons Travel (paid by BTA only) or through Groople (paid by PO only). What is the benefit of doing this? Traveler doesn’t have the charge on their account and contract negotiations have been made for items like indemnification and refunds.

Horizons Travel

Paid by BTA only

Prepaid airfare reservations (BTA) must be booked through Horizons Travel, 325-658-2436. Please be sure that the flight information given to Horizon’s Travel is your final itinerary. The Travel Office will only provide authorization of payment to Horizons and will not make changes to the itinerary given by the traveler. Any flight change costs must be approved by the Travel Office first, using the BTA Change Request Form.

If you want your airfare to be prepaid on the Business Travel Account (BTA), please be sure to select the appropriate Paid By Option on your Pre-Approval (Pre-Approvals that are not filled out correctly run the risk of services not being booked). Upon final approval, the Travel Office will contact Horizons with the final authority to book the flight. Flights will not be booked more than 60 days from the departure date (OP 70.03).

Please use the quote provided to complete your Pre-Approval, and submit it as soon as possible to avoid drastic rate changes.

Note: The Travel Office will not authorize payment to Horizons until your Pre-Approval is submitted with all required supporting documentation and is fully approved.

Groople

Paid by PO only

If you are booking your airfare through Groople, 844-476-6753, https://my.groople.com/, please submit an online requisition with a copy of your fully approved Pre-Approval attached (do not list airfare on your pre-approval) and a copy of the invoice. The Travel Office will not authorize payment without an invoice.


Please remember that airfare rates are set by the airlines and are subject to change at any time.